Administration (SAP Library

Administration

Purpose

You can specify and query administrative data for a transaction in this screen.

Process Flow

Position assignment:

The Account assignment reference for position accounting (G/L account) can be determined here. It is either manually entered or automatically proposed if it was defined in Customizing. The Account assignment reference can be used to control in account determination and also for differentiation of general ledger balance sheet accounts.

The transaction can be assigned to a particular Portfolio here.

A common term can be assigned via Finance project and this helps to indicate transactions which belong together.

If a third party bears the risk related to the transaction, this must be entered in the Guarantor field.

Additional fields:

The following three additional fields can be freely assigned:

Assignment is used to bring together different transactions,

Reference is used to structure internal references and

Characteristics is used to indicate that it is an individual transaction.

Authorization

The transaction can be assigned to an Authorization group so that only users that have an authorization for this authorization group are allowed to process the transaction. For example, it is possible that only certain employees are allowed to process transactions related to their department. In this case, the relevant authorization group must be entered when creating the transaction.

Correspondence

If there is to be external correspondence for a transaction, standing instructions must be maintained for a business partner. In these standing instructions, you specify for each product and transaction type whether a confirmation and a counterconfirmation are required for the particular transaction You can see the relevant correspondence status in the correspondence part of the administration screen. ("0" – not required/ "1" – required / "2" - confirmation carried out). Additionally, the name of the user and the date appear if the confirmation has been carried out.

Activity

Alongside the current activity category (order, contract, etc.), the current status of the transaction (active, closed, etc.), the person who entered the transaction and the name of the last person to change it are displayed.

Example:

Due to a retrospective interest rate rise in the Basic data screen, a new field appears with information about the last person to change the transaction, the date, time and comment, Activity change.

Transaction

From the data in the "Transaction" part, you see how the whole transaction will proceed, e.g. with or without settlement activity. The respective status with the activity that is active and the person who entered the transaction are shown.

Example: If the transaction is changed, information about the last person to change it and the time and date of the change appear.