Deleting a Personnel Number in the Test System 

Use

You can delete a personnel number and at the same time delete all the data that is stored in the system for this employee.

To avoid data inconsistencies, you must only delete personnel numbers in the test system.

Procedure

  1. From the SAP Easy Access screen, choose Human Resources ® Personnel Management ® Administration ® HR Master Data ® Maintain.

    2. This takes you to the initial maintenance screen for HR master data.

  2. Enter the personnel number that you want to delete.
  3. Choose Utilities ® Delete personnel number.

    4. The Delete Employee Data screen appears. The system displays the employee’s most important data and all of the infotypes containing data for this personnel number.

  4. Choose Edit ® Select all to select all of the listed infotypes.

    5. The Delete personnel number function is not suitable for deleting individual infotype records for a personnel number because this function does not take the infotype’s time constraint into consideration, nor does it consider whether deleting the infotype will affect payroll. The time constraint of the infotypes and the possible effects caused by deleting a personnel number on payroll are not taken into account in this function.

  5. Choose HR master data ® Delete.

    6. If the payroll has already run for this personnel number, the system displays an error message. You must then proceed as described in the Deleting Personnel Numbers That Have Already Been Included in a Test Payroll Run section.

  6. To delete the personnel number completely, choose HR master data ® Delete again.

Result

You have deleted the personnel number and all of the data stored on this personnel number in the system.