Family Member/Dependant in the Internet (PA-PA-JP)

Use

The Family Member/Dependents Employee Self-Service enables the employees at your enterprise to display and edit their family members and related persons. In this way, employees can keep their own data up-to-date while simultaneously reducing the number of activities performed by the Human Resources Department.

If an employee uses this service to update his or her family members and related persons, the old data is automatically delimited. The old HR data is not lost. Instead, it is kept so that historical evaluations are possible.

For more information Employee Self-Service.

Prerequisites

There are no restrictions as to which employees can use this Employee Self-Service.

An employee must have an SAP user that is directly linked to their employee master data through the Communication infotype (0105).

Authorizations

SAP delivers a standard activity group that contains all the necessary authorizations.

For more information, see Employee Self-Service.

Standard Settings

To set up the SAP users, you have to make various settings in Customizing. For more information, see the Implementation Guide (IMG) for Personnel Management.

Features

In this service, the fields are reduced to their essentials, so that employees who have no knowledge of the system can edit their family members and related persons.

All family member types contain the following fields:

Field

Description

From

Date from which information is valid

Last name(Kanji)

Last name in Kanji

First name(Kanji)

First name in Kanji

Last name(kana)

Last names in Katakana

First name(kana)

First name in Katakana

Last name(Roma)

Last name in Roman letters

First name(Roma)

First name in Roman letters

Name format

Output format of name in different ways

Gender

  

Relationship

Relationship of person to employee

Birth date

  

Nationality

 

Country of birth

  

Birthplace

Region of birth

Birthplace (text)

Birth place

The following fields are valid for all family information screens EXCEPT:

Field

Description

Reason

Reason for changing master data

Dependent tax ind.

Indicates whether the employee has children or other relatives who meet the requirements for deduction from the employee's taxes.

Live with ind.

Indicates if the dependent relative lives with the employee.

Disability ind.

Indicates the disability of a dependent relative of the employee.

Ded. for age grp

Indicates if the family member is in an age group, which allows dependency tax deduction.

Health insurance ind.

Indicates whether the employee has children or other relatives who meet the requirements for a health insurance dependent allowance. If the employee has dependents, a certain amount is deductible from his/her taxes as an allowance.

Family allowance ind.

Indicates if the employee qualifies for family allowance deduction.

Death flag

This field is used to indicate if the family member is dead.

Non-residence flag

This field is used to indicate if the family member went abroad and now has a 'non-residence' status.

YEA depend. tax ind.

Indicates if the employee qualifies for dependent tax deduction during the year-end adjustment.

If the dependent tax indicator is set to "YES", tax is deducted automatically during the year-end adjustment process. In this case you do not need to set " YES".

But if the dependent becomes a resident of another country or dies before December 31 of the current year, you must change the entry from "NO" to "YES" as the employee then qualifies for a tax deduction.

Modification options

You can deactivate fields as required, or change them into display fields (which prevents them from being maintained).

The service name of this IAC is PZ12. You can find all the relevant data under the service name in the SAP@Web Studio.

Development Objects

These development objects are used:

The Family Member/Dependents Employee Self-Service integrates with the Data Entry for Hiring.