Interpreting the Note to Payee Fields (SAP Library - Electronic Account Statement (FI-BL))

Interpreting the Note to Payee Fields

The note to payee fields in the electronic account statement contain information used to clear open items.

The following information may be included in the electronic account statement for each line item:

Document number

Reference document number

Check number

The interpretation algorithm allows you to search for your own incoming and outgoing payments in the account statement, based on information supplied by your customers and/or your house bank and entered in the note to payee lines in the account statement.

The information in the note to payee lines must already be "known" to your SAP R/3 System. A document number can only be found in the system if the information on it is supplied by your customer and/or bank in exactly the same form and with exactly the same number of characters as it exists in the SAP R/3 System.

This stipulation also applies to leading zeroes.

The interpretation algorithm determines how the system interprets the information in the note to payee lines. Algorithms can recognize and process different types of information (the document number for example) per payment.

Example:

Note to payee info	Interpretation alg.	Interpretation
1001101	011	"1001101" is interpreted as the check number and not as a document number; the algorithm uses the check number to find the document number in the SAP R/3 System
1001101	012	"1001101" is interpreted as the check number and the document number; in this case, the check number is the same as the document number in the SAP R/3 System

For all line items, the system first uses the accounting transaction code or the external transaction to check whether and with what algorithms it should try to obtain clearing information.