Canceling Attendance 

Procedure

  1. On the SAP Easy Access screen, in the SAP Standard Menu, choose Human Resources ® Training and Events ® Attendance ® Cancel. The Cancel Attendance: Initial Screen appears.
  2. Select the Attendee type and enter the attendee's name.

    3. For group attendees, enter the number of attendees to be canceled.

  3. In the Time period field, enter the period for which the attendee to be canceled has a booking.
  4. Choose data screen. The Cancel Attendance: Data Screen appears.
  5. Under Booked events, select the business event for which the attendee is booked.

    6. If you call the function from the dynamic attendance menu, the relevant data is read simply by positioning the cursor on the event type. The Cancel Attendance: Data dialog box appears. For group attendees, enter the number of attendees to be canceled.

  6. Enter a cancellation reason if required. The cancellation reason may be used to calculate a cancellation fee. Once you select a cancellation reason, the cancellation % is displayed to indicate the percentage of the attendance fee that is levied for this cancellation reason.

    7. You can create cancellation reasons in Customizing for Training and Event Management under Reasons for Attendance Cancellation.

  7. There are two cancel options:
    1. If you do not want to enter settlement data different from that which was specified for the attendee when the booking was made or if you do not want to change the cancellation fee or create a note for the operation, choose Cancel or .
    2. Choose Cancel/Payment Info, if you want to check or enter settlement data different from that which was specified for the attendee when the booking was made or if you want to change the cancellation fee or create a note for the operation (via ). The dialog box Fee and Assignment appears.

Select a settlement type: internal activity allocation, billing, or free of charge.

If you want to levy a cancellation fee, select a settlement type billing or internal activity allocation. Enter the cancellation fee and the relevant settlement data (such as cost center or controlling area). Then choose .

Result

You have canceled an attendance booking.

See also:

Cancel Attendance

Booking Attendance