Storing Business Workplace Documents 

Use

Documents stored in the Business Workplace are usually stored in the R/3 database (PC documents and binary documents can also be stored in an HTTP content server). To save memory space in the database, you can store documents in an external storage system using SAP ArchiveLink. The content of the documents that you have stored using SAP ArchiveLink is then deleted from the database.

You can only retrieve Workplace documents stored using SAP ArchiveLink from the external storage system, from within the R/3 System. Direct access within the storage system is not possible.

Prerequisites

Technical Implementation

Object type

SOFM

Link table

TOA01

Document class

BIN

Document type

SOAARCHIVE Description: Office data object

Preparation and Customizing

To store documents from the Business Workplace, a content server must be maintained for the object type SOFM and the object class SOAARCHIVE in Customizing for SAP ArchiveLink.

To perform mass archiving of Workplace documents, you need authorization for Workplace administration. This authorization is contained in the role SAP_BPT_USER.

Activities

Proceed as described in Mass Archiving.

The procedure for displaying and changing documents stored in the archive is no different for the user than the procedure for documents stored in the R/3 database. Calling documents from the archive usually takes longer, however.