For bills of exchange receivable, the form number is entered manually in the document reference field in the document header enabling the bill of exchange number in the list of bills of exchange receivable to be displayed. Bills of exchange can be discounted and collected using the SAP standard processes for bills of exchange.

Bills of exchange can be dishonored in two ways.

The first option is to change the status of the bill. Bills of exchange not paid until due date can be identified using the standard report RFWEKR01. The records found can be marked for example with the bill of exchange status key D. The list for dishonored bills of exchange is then able to identify the dishonored BOE and list them. You can create your own bills of exchange status keys in order to distinguish between different types of dishonored bills of exchange. Bills of exchange status keys can be created using the IMG (Financial Accounting ® Accounts Receivable and Accounts Payable ® Business Transactions ® Bills of Exchange Receivable ® Maintain Bill of Exchange Status).

The second option is to dishonor the bill of exchange using a special general ledger indicator. For example:

39y Bill of Exchange Dishonored

29w Bill of Exchange Receivable

Here, the original bill of exchange receivable is cleared and passed to the reconciliation account for dishonored bills of exchange. The report that creates the list of dishonored bills of exchange offers both alternatives in order to select dishonored bills of exchange.

Bills of exchange received as a guarantee can be posted as a noted item. In the reference document field of these noted items, the bill of exchange number of the bill of exchange form can be entered.

To post usage of bills of exchange receivable, use the transaction FBWE. Enter the special reconciliation account you assigned to the special general ledger indicator used for posting bills of exchange (e.g. ‘W’). You can further select the bills of exchange to be cleared by bill of exchange number (document reference number), payment methods, document types and so on.

In the bills of exchange list selected, you can display the bill of exchange number by View ® Reference number. It is also possible to sort the entries by bill of exchange number (Sorting ® Reference number).

Allocate the house bank to the bills of exchange to be presented and select the usage type (‘I’ for collection and deposit or ‘D’ for discount).

In the customizing of the Cash management module, G/L accounts must be allocated to the house banks for posting usage (Financial Accounting ® Bank Accounting ® Business Volume ® Cash Balance Management ® Bill of Exchange Presentation ® Maintain Account Determination).

The bill of exchange number is displayed in the presentation log as document number and the clearing documents contain the bill of exchange number in the document reference number field. Execute the batch input session created to post the clearing documents.

The document reference number field can later be used as matching criteria when the bank account statement is posted.