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New Functions for Third-Party Order Processing

Scope of Functions

Processing retro-billing and credit memos in third-party order processing has been optimized for Release 4.6A.

Credit Memo Processing in Third-Party Business Transactions

Before Release 4.6A:

Credit memos provided by the vendor in third-party order transactions could not be passed on directly to the customer. It was only possible to settle the credit memo amount for the customer in the next billing document, if partial billing was being used.

New for Release 4.6A:

There is now a special billing type for third-party order processing called G2S. You can use this billing type to send both quantity and value-based credit memos from the vendor directly to the customer.

Billing type GS2 works with the new item category TASG (third-party credit memo item). This item category has been given billing-relevance indicator F (order-related billing, status according to invoice receipt). Item category TASG has been configured in Customizing so that the system does not determine cost value VPRS. In copying control in SD Customizing for billing type G2S (copying control from sales document to billing document), TASG is specified as the target item category (source TAS -> target TASG) at item level.

Adjustments for Third-Party Business Transactions

Before Release 4.6A:

If adjustments had to be made to third-party order transactions that had already been billed (for example, for shipment costs), these subsequent changes to the cost were not included in either the billing documents to the customer, nor in the profitability analysis update (CO-PA). In costing-based profitability analysis, this meant that the system used the costs (condition VPRS) in the customer billing document, not those in the invoice received from the vendor. If the invoice was received after the customer billing document had been created, only the material valuation price, not the actual cost, was used. This meant that the cost was not adjusted subsequently according to the values in the invoice receipt.

New to Release 4.6A:

As of Release 4.6A, if subsequent adjustments have been made to the invoice receipt, the cost is corrected in the customer billing document. These adjustments are transferred to Profitability Analysis as a difference amount, in other words, the cost is updated. Costing-based Profitability Analysis uses the costs from the billing document, not the invoice receipt.

Note:
This only applies to documents that have been created since Release 4.6A. You can use report SD_VPRS_UDATE to update the cost in billing documents created previously.

Example:
A sales order is placed for 100 pieces and a purchase requisition and purchase order are generated. 10 pieces are delivered to the customer and a billing document for 10 pieces is created. A subsequent adjustment of 100 USD is made. The cost is updated in the billing document that has already been created and in the Profitability Analysis.

Accounting-Based Profitability Analysis

Before Release 4.6A:

When you generated a purchase requistion from a third-party order, the profitability segment was not copied to the purchase requisition. This meant it was also missing in the invoice receipt and costs could not be updated in accounting-based profitability analysis.

New to Release 4.6A:

As of Release 4.6A, the profitability segment is transferred first to the purchase requisition and therefore, from the purchase order to the invoice receipt. An indicator informs Profitability Analysis that the invoice receipt is for third-party order processing. If the profitability analysis is accounting-based, the costs are forwarded from the invoice receipt to the profitability analysis (whereas if it is costing-based, they are forwarded from the billing document).