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RPTEXTPT

Description

You supply Human Resources (HR) with absence and attendance data and data on employee remuneration and substitutions by transferring data records from the time sheet or an external time recording system. The transferred data is then available for further processing in Payroll. You transfer the data records using the transfer report RPTEXTPT.

Report RPTEXTPT transfers data from the interface tables PTEX2000, PTEX2010, PTEX2003GEN, and PTEX2003SPEC to the corresponding infotypes: Attendances/Absences (2001/2002), Employee Remuneration Info (2010), and Substitutions (2003).

To ensure that HR is always supplied with current time data, schedule the transfer report to run daily.

Integration

If you enter data records with an external application, the data is converted using "Insert BAPIs." The "Insert BAPIs" belong to the business objects PTManagerExtAttAbs, PTMgrExtRemunSpec, and PTMgrExtWoSched. The BAPIs receive data with a predefined external format and convert the fields into the SAP internal format of structure PTEX2000, PTEX2010, or PTEX2003GEN/PTEX2003SPEC.
In addition to the documentation, the fields PTEX20xx-UNAME1, DATUM1, UZEIT1, and PGMID1 are filled with the user name, date, time, and report. The PTEX20xx-STATU2 and PTEX20xx-STATU3 status fields are initialized. These status fields transfer the data record to the infotype.

If you use the upload report RPTX2010, coordinate the scheduling of the transfer report with the upload report.
The same applies if you use BAPIs for the upload.

Scope of Functions

You can start the report in three different modes. The mode determines how the data is transferred:

This is the standard mode if you schedule the report as a background job. The report is run immediately and a list is displayed. From this list, you can see how many data records were posted successfully and how many were could not be transferred.
The report runs immediately and all screens are displayed. Choose this mode together with the Repeat transfer option, for example, if errors occurred during the first transfer.
If any data records could not be transferred, choose this choose this mode together with the Repeat transfer option. The report is run immediately and displays the records that were not transferred.

Selection

There are various options for selecting transfer data:

1. Initial transfer
Using this option, you can select the data by personnel number and date. Only data that has not been transferred before is taken into account.
2. Repeat transfer
Choose this option if you want to transfer records that the system could not post to Human Resources the first time. You can use the personnel number, date, date of last retrieval, and time of last retrieval as selection criteria. Choose the Error or Foreground mode. Please note: If you correct errors directly from the report, the data records in the recording system no longer correspond to the records that were changed and transferred to HR.
You can select data records that have already been successfully transferred. You should only use this option if you created a batch input session that has been lost.
3. Transfer/delete
Choose this option if you want to transfer data records and then delete them immediately from the relevant interface tables. Only records that were transferred successfully are deleted. To optimize system performance, reorganize the interface tables regularly.
4. Only delete
Choose this option if you only want to delete data records that were already transferred from the interface tables. Only records indicated as successfully transferred are deleted. If you also want to delete locked data records, select the relevant field.
5. Lock/unlock
Choose this option if you want to exclude certain data records from the transfer. This happens when you do not want to correct records with errors in the source system, but enter them manually in the SAP System. You lock the records with errors in the interface tables. The locked records are indicated by the closed lock symbol.
You can unlock data records that have been locked so that they can be transferred. Unlocked records are indicated by the open lock symbol.
You can select data by personnel number and date, and also by incorrect data, new data, and locked data.
This option is not available when you post substitutions.

You must specify which infotypes you want your data records to supply: Attendances/Absences (2002 and 2001), Employee Remuneration Info (2010), Substitutions (2003); select the options accordingly.

Additional options:

1. Output log
The system outputs a list of the selected data records. A stoplight symbol shows whether or not the records were successfully posted.
2. Send mail
If the data is posted successfully to HR, a mail appears in the inbox of the user who started the report. This is important if the report is started in batch.
3. Test run
The data is read from the interface table during the test run, but not posted. Use this mode:

Output

The report generates a log once the data is transferred successfully to HR. The log shows how many data records were transferred successfully, and how many records were not transferred.
If you have chosen the Log option, the log also contains additional detailed information on the data records.

If there is a collision with a data record entered in HR, you must check which of the two records is correct, and correct or delete the incorrect record. A collision can occur if the HR record was entered after the record in the source system, for example.

If there is a collision with an HR data record that was entered before the transfer, check: