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Changes in
Customizing
Description
Release 3.0 contains a number of
technical changes in Customizing in Profit Center Accounting. These
primarily involve the fixed ledger '8A' and the new transaction data tables
(see the release note
Changes in the transaction data tables ).
The old control information is automatically
converted to Release 3.0 when you update your system. However, you should
check the converted control parameters anyway (see the chapter
Analyze settings in Customizing).
The profit center ledger
8A
As of Release 3.0, postings to Profit Center
Accounting are written to the fixed ledger 8A. It is no longer possible to
define a separate ledger for each controlling area. You also no longer need to
enter the ledger on selection screens. In addition, it is now easier to
maintain a number of diverse control parameters.
Changes in the Customizing
functions
- Changes have been made to the controlling
area settings. When you set up Profit Center Accounting, you can now
decide which currencies you want to use in standard reports. You can choose
from among the controlling area currency, the group currency and any specific
currency which you can define. You also have the option of displaying the
transaction currency for individual controlling areas. This lets you reduce
the data volume. For more information, see the chapter
Controlling area settings in the Implementation
Guide.
- To learn about the changes in
planning, see the release note
Changes in planning . For more detailed information, see the
chapter
Plan versions in the Implementation Guide.
- The control parameters for actual
postings have also changed. Now you can maintain a lock indicator, the
type of data transfer to Profit Center Accounting (online or subsequent), and
whether or not line items are kept for each combination of controlling area
and fiscal year. For more information, see the chapter
Control parameters for actual postings in the Implementation
Guide.
- Following the automatic conversion to the new
transaction data tables, you also need to carry out several other
conversions. To learn more about this, read the corresponding chapter
in the Implementation Guide.
- First you should convert the standard
hierarchy, the profit center groups and the other sets to the new Table
GLPCT. When you do this, the Report Writer reports which you have
defined for Profit Center Accounting and the assessment and distribution
cycles are also converted. For more information, see the chapter
Convert user-defined reports, groups and allocations in the
Implementation Guide. You should convert the standard hierarchy as quickly as
possible after upgrading your system to Release 3.0, since it is required for
master data maintenance in both Profit Center Accounting and Cost Center
Accounting.
- You do not need to convert the old transaction
data until you want to use it in the information system or for assessment or
distribution. You need to convert summary records, plan and actual line items
separately. For more information, see the chapters
Convert summary records,
Convert actual line items and
Convert plan line items in the Implementation Guide.
Installation
information
Modifications
The functions for converting the old profit
center ledger and the old transaction data to Release 3.0 cannot work
completely if you have modified the control entries and tables for Profit
Center Accounting.
If you have modified the tables for the summary
records (GLTPC), the actual line item table (GLSPC) or the plan line item
table (GLPPC) before Release 3.0, note the following:
When you update your system to Release 3.0, the
old profit center ledgers for Table GLTPC are deactivated. You can transfer
the data stored there to the new ledger at a later point in time (see the
chapter
Convert from Release 2.x to 3.0 in the Implementation Guide).
However, if you want to continue posting to the old ledger after upgrading
your system, proceed as follows:
- Copy the old data to the new ledger before you
make any new postings in Release 3.0.
- Then you need to reactivate the old ledger
manually.
- Note that all the data posted between the
system upgrade and the reactivation of the old ledger is not
transferred to the old ledger. If you activate the old ledger before
transferring the old data to the new table, this data is posted
twice to Profit Center Accounting.
- When you maintain more than one ledger in
Profit Center Accounting, you leave the standard component EC-PCA Profit
Center Accounting and go to the component FI-SL Special Purpose
Ledger (formerly FI-GLX Extended General Ledger). Your old ledgers are
consequently special ledgers of your own responsibility . The
standard functions of Profit Center Accounting no longer accommodate these
ledgers.
- However, it is nevertheless possible to keep
the profit center ledger 8A plus your own special ledgers after you
have successfully transferred the old data.
- After upgrading to Release 3.0, be sure to
check all the control information which was converted from Release 2.x. It may
happen that the conversion programs did not process the modifications
correctly. This is especially true of the transaction data. Additional data
fields should not pose a problem. However, this information is lost in the new
ledger.
- Note that when you convert the line items
(actual and plan), the system deletes the corresponding table. If you still
need the line items in your modified ledger after the conversion, you need to
save them before the conversion and then import them again afterwards. The
summary records are not affected by the conversion.