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EnjoySAP: Time Manager's Workplace 

Use

SAP Release 4.6C introduces the Time Manager's Workplace, featuring a user-friendly and task-oriented interface for maintaining time data and processing time evaluation messages. The new interface was specifically designed to meet the needs of time administrators in decentralized departments.

Successful decentralization of time management demands that tools used to manage employee time and labor be comprehensive, efficient, and easy to navigate. Time administrators must learn how to use time management functions quickly and be supported consistently and efficiently by their IT system when carrying out their daily tasks.

Fulfilling these requirements was the main focus behind the development of the Time Manager's Workplace for the EnjoySAP initiative. A completely redesigned, integrated work environment was created for the Time Manager's Workplace , one that greatly streamlines and facilitates daily time management processes.

The Time Manager's Workplace provides the following advantages for your time administrators:

• All time data (that is, data relevant for SAP Time Management infotypes 2001, 2002, 2003, 2004, 2007, 2010, 2011, and 2012, as well as data for cost assignment, activity allocation, and different payment) can be entered, corrected, and completed on one screen

• Time data is entered using easily identifiable time data IDs instead of technical database keys (infotype and subtype)

• Time administrators automatically see a list of the employees for whom they are responsible without making any selections manually

• All time data for a time administrator's employees can be accessed automatically

• The following views are available on one screen for maintaining time data:

• Additional contextual information relevant for an employee can be easily accessed by your time administrators, including the following details:

• Simple navigation options using a calendar

• Time data screens are reused for processing time evaluation messages. Messages can be processed using a message- or an employee-oriented view.

• By Customizing the profile settings, you can set up the Time Manager's Workplace to suit the business-realated requirements of your enterprise

For more information on the Time Manager's Workplace, see the corresponding documentation in the SAP Library by choosing Human Resources -> Personnel Time Management -> Time Manager's Workplace.

A "role" with the technical name SAP_HR_PT_TIME-ADMINISTRATOR is also available; this role contains the tasks performed by time administrators. You can also access the Time Manager's Workplace here.

Enhancements to Existing SAP Time Management Interfaces

The Time Manager's Workplace essentially replaces the application fields in the following transactions:

• Maintain Time Data (PA61) - only for functions in the transaction used by decentralized time administrators. Transaction PA61 is still relevant for centrally organized Human Resources departments because of its high degree of integration with the Maintain HR Master Data transaction (PA30)

• Time Management Pool (PT40) - specifically the message processing report RPTERR00

• Time Recording for Multiple Persons and Infotypes report (RPTENT00)

Quotas are still maintained using the Quota Overview transaction (PT50) or PA61. However, all quota balances are displayed in the Employee Data screen area of the Time Manager's Workplace.

Transactions PA61 and PT40, as well as the RPTERR00 and RPTENT00 reports, remain available and unchanged for SAP Release 4.6C. PT40, RPTERR00, and RPTENT00 will not be developed further in the future.

The Weekly Recording Screen transaction (PA61) screens 7150, 7160, 7170, 4054, 4055 and 4056), monthly calendar (screen 7100), annual calendar (screen 7000) and list entry will also not be developed further in the future.

Additional Functional Enhancements to the Existing Maintain Time Data Transaction (PA61):

The following new functions are available in the Time Manager's Workplace:

• Break times can now be entered for the Attendances infotype (2002). Functionality provided by the Overtime infotype (2005) is now supported in the Attendances infotype (2002). As a result, the Overtime infotype (2005) is no longer supported in the Time Manager's Workplace. In contrast, the option for entering breaks in the Attendances infotype (2002) is now only supported by the interfaces in the Time Manager's Workplace.

• You can also enter attendances and absences even if the required quota for a data record is already intended for use in future attendances or absences. During the time recording process, the data record already entered for the future is reset automatically and the new record is deducted according to existing rules (deduction priority, for example). The data record already entered for the future is then deducted from the quota.

• The system automatically revaluates the attendances and absences after a change is made in the planned specifications and is no longer changed using dynamic actions.

• For more information on the functional enhancements for processing time evaluations, see the Message Processing in the Time Manager's Workplace release note for SAP Release 4.6C.

Functional Restrictions to the Existing Maintain Time Data Transaction (PA61)

The following functions from transaction PA61 are not supported in the Time Manager's Workplace:

• In SAP Release 4.6C, the function for triggering Workflow items when time infotypes are posted is not yet realized in the Time Manager's Workplace

• Collisions in time data are not automatically delimited

• Dynamic actions function is not technically supported

• Country-Specific Restriction for United Kingdom:

Effects on Existing Data

Time data entered in the Time Manager's Workplace is still stored in the infotypes in SAP Time Management . Infotypes and subtypes remain the decisive method for recording time data. The technical functionality behind the IDs used for time data in the Time Manager's Workplace is used to simplify how the time data is displayed in the interface. After the required steps to define the IDs for time data are completed in Customizing, any type of existing time data in the system can be displayed using the Time Manager's Workplace interface.

You can automatically jump to the Display HR Master Data transaction (PA20) and Maintain HR Master Data transaction (PA30) from the Time Manager's Workplace. The last selected personnel number is used as the entry object in these transactions.

Recommendation

Users are recommended to switch off their individual Object Managers. to prevent any confusion caused by the additional options available for employee selection.

Effects on Customizing

To modify the new user interface to suit your requirements, complete the Customizing steps in the Time Manager's Workplace section of the Implementation Guide (IMG) for Personnel Time Management.

If you implement the Time Manager's Workplace, then the Time Management Pool and the Customize User Interfaces sections in the IMG for Personnel Time Management are obsolete, unless they are required for use by any centrally organizated time administrators.