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WM: Archiving Reports in Warehouse Management

Description

There are five reports used for archiving records in the Warehouse Management (WM) system:

These reports archive processed records that have been in the WM system for a specified number of days. Using these programs, it is possible to archive records in several warehouse numbers simultaneously.

For test purposes, you can display a summary list of the number of records that will be archived and deleted from the system before actually archiving them.

Change system parameters in customizing

Setting up the System to Run Archiving Programs

1. Check the path and archive names that are in the platform-independent table of archive names . The system then references a physical data path that you can maintain as a system parameter.
2. Create variants for the reports:
For the deletion reports use transaction /nSAR3.
For the archiving reports use transaction /nSARA.
3. Define the size of the archive file in MB and/or limit the maximum number of documents per archive file with transaction /nSAR3.
4. If you want to save the archive optically, you maintain the data for optical archiving with transaction /nSAR3 . For information about optical archiving, see the documentation that is marked as such.

In any case, you have to maintain the spool data and can decide whether you want the summary of the archived and deleted documents to be printed or stored in a spool file.

Changes in procedure

Making a Test Run

For test runs to determine how many documents will be archived, you can start these reports directly. To do this, select only the check box for the Test run (do not delete) field on the initial screen of each report. Do not mark the check box for the Create archive field. You can also place a time limit on the archiving programs. For example, you can limit the batch program to archive all transfer orders that have been confirmed prior to 90 days ago. The system default is 200 days. The system will display a summary log with the number of documents that will be archived from each table.

Note: When you start the report to archive and delete documents using the transaction /nSARA , the system does not display a log on the screen because these reports are started as a batch process.

Archiving WM System Documents

To archive documents, we recommend that you do not start these reports directly, but rather with the transaction /nSARA which initializes the general archiving administration program.

In addition to /nSARA, you should become particulary familiar with the transactions /nSAR2 and /nSAR3 before you start an archiving program.

Archiving and the deletion of records from the data base have been separated into two reports in Release 3.0. The archiving programs create the archives and then start the deletion programs as a separate job for each archive. The deletion reports can only delete data that they read from the archives.

The size of the archive files can be set in advance. For much of the data, the performance can be improved significantly in this manner since archiving and deletion programs are processed simultaneously.

Reading Archived Data

To read data that has been archived, use the following reports:

You can find archiving management data using the transaction /nSARA.

Further notes

To display an overview with job processing data, select System -> Services -> Jobs -> Job overview from the menu bar.

Important: To convert archives that were created prior to Release 3.0, you must start the report RSARCH09. This moves the old archives to the new archive management task.