Physical-Sample Record (SAP Library - Sample Management (QM-IM-SM))

Physical-Sample Record

Definition

A record that contains all master data and transaction data for a physical sample. Physical-sample records are created for all samples (primary, pooled, and reserve samples). Each physical sample master record is identified by a unique, client-wide, physical sample number.

Use

You use a physical-sample record to document all inspection-related data for a physical sample. Physical-sample records can be "planned" or "unplanned":

The system creates planned physical-sample records automatically on the basis of a sample-drawing procedure and an inspection plan when it creates an inspection lot for a goods receipt.
You create unplanned physical-sample records manually.

Structure

All physical-sample records contain several types of data:

Header data

General information about the physical sample (for example, physical sample number, physical sample type, physical sample category, status information, short text).

Physical sample origin data

Information about the origin of the physical sample (for example, material, batch, material document number, plant, vendor, manufacturer, and so on).

Inspection lot data

Information about the inspection lot from which the physical samples were drawn (for example, inspection lot number, inspection lot status, lot quantity, sample size, inspection plan group, and so on).

Physical-sample drawing data

Information about the physical-sample drawing (for example, physical sample category, lot container unit, number of lot containers, physical-sample container, physical sample quantity, physical-sample drawing number, sample-drawing procedure, sample drawing confirmation data, and so on).

Physical sample location data

Information about where the physical samples are stored after an inspection (storage location, holding time, physical sample location, and physical sample status).

Integration

All physical-sample records are assigned to a physical-sample drawing. The physical samples drawn together from the same inspection lot have the same physical-sample drawing number. The system assigns manually created physical samples that do not reference an existing physical-sample drawing number to a new physical-sample drawing number.