During a physical inventory, you can use SAP ArchiveLink to place count results that have been entered on paper in an external content server. The scanned print-format documents with the count results are stored in an external content server and linked with the R/3 physical inventory documents upon which they are based.

You can use this storage function with the following transactions:

• Entering a physical inventory count (MI04)
• Entering a count without reference to a document (MI09)
• Posting the count and differences (MI08)
• Posting the document, the count, and differences (MI10)

The system is configured in such a way that the storage of documents is linked with the entry of the physical inventory count (transaction MI04). You can maintain this link in Customizing for SAP ArchiveLink in Maintain Workflow Parameters.

Depending on when the documents are stored, you can use the following storage strategies:

• Storing for subsequent entry
• Storing and entering
• Assigning and storing
• Subsequent storage with bar code

BUS 2028 (physical inventory of material)

TOA01

TIF

The following type of document is provided in the standard system:

No enhancements are planned.

To store the document with the count results, choose Office ® Business Documents ® Documents ® Store. The employee responsible receives a work item that indicates that documents have been stored.

From the work item display, he or she then chooses Document ® Process and the initial screen for entering the count results appears.

To enter the physical inventory count directly when you store the count results, choose Office ® Business documents ® Documents ® Store. When storing a document, the initial screen for entering the physical inventory count automatically appears.

Enter the physical inventory count. To store the document with the count results, choose Office ® Business Documents ® Documents ® Store. You can enter the physical inventory document number in the dialog box.

Add a bar code to the incoming count results, scan them, and to store them, choose Office ® Business Documents ® Documents ® Store. You can store the original count results either before or after entering them in the system. When doing this, you transfer the bar code from the original count results to the appropriate R/3 physical inventory document.