Account Maintenance: Editing Open Items  

Prerequisites

At least one open item exists for the customer.

Procedure

  1. Choose Accounting ® Real estate management ® Rental accounting ® Incoming payments/account maintenance ® Account maintenance/instalments.
  2. Maintain your data and choose Edit account.

    3. You go to the Account Maintenance screen.

  3. Choose the Open items function.

    4. All open items or unqualified down payments belonging to the customer of the lease-out are displayed.

  4. Flag the open items that you want to group together or for which you want to define instalment payments and choose the Back function.

Continue processing as follows:

Total of selected items in the Amt to be distr. field

Choose

Result

= 0 (debit items = credit items)

Save

Debit items are settled against credit items, thus clearing them

< 0

There are three options:

a) Receivable

The items are identified as being cleared; a new debit item is set as an open item; you can determine the due date

b) Instalments

You can set instalment payments for the item ( see also: Instalments)

c) Goto ® Irrecoverable debt

The items are identified as cleared and a balancing entry made for them in an expense account

> 0

Advance payment

The items are identified as cleared and a new credit item is set as "payment on account" (unqualified down payment)

You can change the list of selected items beforehand by