Carrying out Manual Incoming Payments: Manually Assigning Open Items  

  1. Choose the Open items function.

You receive a list of open items or the unqualified down payments made by the customer, sorted according to lease-out.

If the customer is assigned to several lease-outs, the open items of these lease-outs are presented in this list.

Open items with a payment block are listed but cannot be selected.

The function only displays open items that are due up to the specified posting date.

  1. Several edit options are available:

If

Then

You want to display a document

Position the cursor on the required document and choose the Display document function

You want to display line items for the customer

Choose the Cust. line items function .

You branch to Financial Accounting. To also display the advance payments of the customer, select the With special G/L transactions checkbox. To display the contract data for the open item, choose the Contract data variant as line layout.

For detailed help on how to use these FI functions, choose Help ® Application help when editing the respective function.

  1. To assign the required open item to the incoming payment, select the respective item and choose Back.

You return to the initial screen. You may find the following data patterns:

Data Pattern

Procedure

The incoming payment has cleared the assigned open item(s) completely without any remaining amount: the Not assigned field has the value 0.

Save your data.

Result:

Open items are cleared

The incoming payment is either greater than the sum of the assigned open items or a remaining amount of the incoming payment is too small to clear the next open item. (Overpayment: Display in Not assigned field)

Choose the Advance payment function, then save your entries

Result:

The open items are cleared and the overpayment is credited as Unqualified down payment to the assigned customer account

The incoming payment has not cleared the assigned open item(s) completely; there is a remaining amount. (Under payment: Display with minus sign in the Not assigned field)

Choose the Subsequent claim function, then save your entries

Result:

The open items are cleared and the underpayment updated as a new open item (Subsequent claim) on the customer account of the lease-out

Instalment payments

You can also define the underpayment as an instalment

Choose Instalments.