Creating Declarations on Paper, Diskette or Tape 

Use

In this task, the system formats preselected data based on the requirements of the reporting country and transfers it to paper or to a diskette.

R/3 supports transferring a declaration’s file to diskette and the procedure for transfer appears below. R/3 does not support transferring a file to magnetic tape. If you want to submit the declaration on magnetic tape, you must transfer the file outside of R/3.

Prerequisites

Before you create a declaration on paper or diskette, you must first create a file based on the selected billing documents or purchasing documents. The data selected is written to an intermediate database (sequential file) (see Creation of Periodic Declarations).

Creating a File Based on the Selected Documents

You can execute this function from the Cockpit for Periodic Declarations.

  1. To access this function from the cockpit's initial screen, choose Create Periodic Declarations.
  2. Based on the economic zone and the type of declaration, choose the corresponding declaration type and country from the menu displayed on the left.
  3. Data selection is the first step for the corresponding country. Choose Step 1 to select the data.

    Creating a file or form is the second step. Choose Step 2 to create the file.

  4. Maintain the parameters for creating the file.
  5. Be sure to enter a full name in the File name for output field.

  6. Choose Program ® Execute.

If you selected the Issue log field, the data appears on the screen and can be printed as required. If you selected the Create file field, the system creates the file with the name you assigned.

Transferring a File to a Diskette or Hard Disk

You can execute this function from the Cockpit for Period Declarations.

To transfer a file to a diskette or hard drive, first perform the first two steps above. File transfer to a diskette is the third step.

This step is not available for all countries. If it is not available, the Step 3 button will be repressed and you cannot select it.

  1. Choose Step 3 and enter the criteria for the data transfer.
  2. Choose Program ® Execute.
  3. If you selected the Issue log field, the file’s contents appear on the screen. You can print this data as necessary.

    If you selected the Copy file field, the system transfers the file to the designated diskette or hard disk. Before transferring the file, the system displays a dialog box prompting you to confirm or change the path or filename.

  4. Choose Transfer in the dialog box.
  5. Choose Continue.

Printing Diskette Labels

To support the exchange of data carriers, you can print labels for 3.5-inch diskettes.

  1. Choose Create Periodic Declarations from the Cockpit for Periodic Declarations.
  2. Start the file creation (or, if applicable, CUSDEC/INSTAT) program application (Step 2).
  3. The system displays a navigation tree on the left side of the screen and a document selection screen on the right.

  4. Start the printing function by choosing Diskette label from the navigation tree.

Label printing is only possible if you first create a file.

Creating and Printing Cover Sheets

In addition to the disk label, you can print a cover sheet with the most important information about the customs declaration. The system creates the cover sheet in DIN A4 format (or letter format for AERP/SED declarations). Like the diskette label, you can create the cover sheet from the navigation tree. The print information is not restricted to any output medium (such as form, file/diskette).