Opening a New Approval Year 

Procedure

  1. Decide if you want to carry forward unused budgets at the measure level. If you wish, carry forward values for orders or WBS elements (Internal Orders or Investment Projects ® Year-End Closing ® Carry Forward Budget).
  2. Choose Periodic Processing ® Fiscal Year Change ® Open New Approval Year in the SAP Easy Access menu for investment programs.
  3. Enter the old investment program and its approval year.

    4. You can limit the fiscal year change to a given program position in the target investment program. Limiting the fiscal year change in this way makes sense only if you are carrying out a repeat run, or if you are using the Carry forward measures/app. req. and Carry forward values functions (see below). By using this function, you can directly reflect changes that are made at the investment measure level (such as, an investment measure being closed) in the investment program.

  4. Specify the fiscal year change functions you wish to carry out:
  1. Enter a target version, in which the system should enter the forwarded plan values.
  2. Enter a status selection profile, if you wish. The system then transfers only those investment measures that have the specified status.

You can carry out the fiscal year change as often as you like, and you can carry out the functions described here separately. This means that you can copy the investment program at a relatively early point in time, and copy the annual plan values. But you can still wait to transfer the measures and carry forward their resulting balances, until you have decided which measures are going to be closed in the old approval year.