Opening a New Approval Year (SAP Library - Investment Management (IM))

Opening a New Approval Year

Purpose

Generally, you create a new investment program for the new approval year at the time of the fiscal year change or fiscal year closing. The IM fiscal year change, therefore, enables you to create a new investment program in the new approval year that has the same structure as the existing investment program.

You choose how you want to report on the new investment program. Reports on the investment program can be based on one of the following:

Just the measures and appropriation requests of the new approval year

The measures and appropriation requests of the new approval year, plus the measures and appropriation requests of the old approval year that are still open

Therefore, thanks to its carryforward functions, the IM fiscal year change maintains the connection between the new investment program and the measures and requests, and their values, from the old approval year.

Process Flow

During the fiscal year change, you can transfer all measures that are not closed (according to their status) to the new investment program. The system removes any closed measures, as well as any that were not implemented. After the fiscal year change, you can use the investment program for budgeting new investment measures.

Fiscal Year Change

After the fiscal year change was carried out, you can modify the structure of the new investment program. You can create new positions and move existing positions (refer to Creating the Program Positions and Structure). Carry out the planning and budgeting of the new positions as usual (refer to Planning (Bottom Up) and Investment Program Budgeting (Top Down) ).

Parameters for the Fiscal Year Change

When you start the fiscal year change program, you have to enter certain parameters.

Copy program structure

The system copies the structure of the old investment program and uses it to generate the new investment program. The approval year is automatically increased by one. The program structure and the program position IDs are not changed.

Carry forward measures/appropriation requests

The system carries forward old measures and appropriation requests to the investment program in the new approval year. The objects not carried forward are:

Measures with Closed status

Appropriation requests with Rejected or Replaced by measure status

If you want to exclude other measures or appropriation requests in addition to the above, you can do so with the help of a status selection profile (selection according to a certain system status or user status). When this method is used, the system can always identify old measures and old appropriation requests as having been forwarded. It can also distinguish the old measures and requests from those directly assigned to the program in the new approval year. The results are as follows:

You can run reports on the new investment program either with or without the old measures and appropriation requests. The standard drilldowns in the IM Information System are defined so that they report on both old and new measures and appropriation requests. The general value list in the IM-Information System (program RAIMINFO), on the other hand, reports as a default only on the new measures and appropriation requests. However, if you set the old values/measures indicator in the initial screen of the report, you can also report on old and new measures at the same time.

When you use the budget distribution function (refer to Distributing the Budget from the Program Position to the Measures ), you can either budget the new measures (standard), or you can also distribute budget amounts from the new investment program to the old measures. As a result, a measure could have budget amounts from both the new investment program and the old investment program.

You have the option of carrying forward unused budgets and commitments for investment measures (orders and WBS elements) into the new year. This corresponds to a carryforward within the annual values of an order or WBS element. In order to be able to do this, you need to carry forward these values before you carry forward the plan and budget values of the investment program.

Carry forward budget values

You should always set this indicator, if you have set the carry forward measures/appropriation requests indicator. By setting this indicator, you ensure that the total of the measure budgets forwarded increases the program budget of the new investment program in a consistent manner.

The system manages the budget carried forward separately from the current budget of the new investment program. After the fiscal year change has been carried out, the budget carryforward is included in reports only when you run reports on old and new measures/appropriation requests at the same time. In order to see the budget carryforward in the budgeting function for the original budget of the new investment program (rather than the current budget), you have to set the approval period to Forward under Settings ® Approval period in the initial screen.

Carry forward plan values

Setting this indicator has essentially the same effect as setting the carry forward budget values indicator, except it applies, of course, to plan values.

Versions for Plan Values

You can manage plan values for the investment program in several versions (refer to Versions for Planning). Therefore, you have to enter a target version at the time of the fiscal year change. The system then enters the forwarded plan values in this version. The system uses the last version from the previous year as the source version.