Configure
Vendor-Specific Tolerances
In this step, you define tolerance groups for
each company code. You can assign these tolerance groups to each vendor in the
vendor master record.
You can define the following tolerances:
Total-based
acceptance
- If the difference is within the tolerance
range, the system automatically generates a difference line on a neutral
income/expense account for small differences for invoices with debit/credit
differences when posting the invoice.
Total-based invoice
reduction
- If the difference is within the tolerance
range, the system posts the difference to a clearing account and generates a
credit memo in a second document to clear this.
The system uses
the following logic:
1. The system
determines the difference between the net invoice amount (= gross invoice
amount less taxes and unplanned delivery costs) and the net total of the
items.
If the net invoice amount is the greater, the difference is positive; if the
net invoice amount is the smaller, the difference is negative.
2.
Negative differences:
a) If the
negative difference is smaller than the absolute negative small
difference limit defined, the system generates a posting to a small
differences account for this difference.
b) If the
negative difference is greater than the absolute small difference limit
defined, the system checks if the absolute difference is smaller than the
lower of the absolute and percentage lower
limits.
If this is the case, the system creates a posting to a small differences
account.
If this is not the case, the system cannot post the invoice.
3.
Positive differences:
a) If the
positive difference is smaller than the positive small difference
limit defined, the system generates a posting to a small differences
account for this difference.
b) If the
positive difference is greater than the positive small difference limit
defined and the Check limit field is
not selected for total-based invoice reduction, the system checks
whether the positive difference is smaller than the lower of the
absolute and percentage upper limits.
If this is the case, the system creates a posting to a small differences
account.
If this is not the case, the system cannot post the invoice.
a) If the
positive difference is greater than the positive small difference limit
defined and the Check limit field is selected for
total-based invoice reduction, the system checks if the
difference is smaller than the lower of the absolute and
percentage upper limits for total-based invoice
reduction.
If this is the case, the system generates a posting to a clearing account for
invoice reduction and creates a credit memo document.
If this is not the case, the system cannot post the invoice.
The system does not try to reduce the invoice based on the total in the
following cases:
- If you manually reduced an invoice item
- If you manually accepted a difference in the document header
- If you entered a credit memo
In these cases, the
system checks directly whether it can accept the positive
difference.
Activities
Specify
- Up to which amount the system should
automatically clear a balance when a balance exists
- How the system should post the
difference
Further
Notes
If the system can create a small difference, it
posts this difference to the account specified in account determination for
transaction DIF.
See:
Configure Automatic Postings
If no tolerance group is assigned to a vendor
or if no tolerances have been specified for the assigned tolerance group, the
system creates a difference line if the difference is smaller than the
tolerance defined for tolerance key BD.
See: Set
Tolerance Limits
Example
There is an invoice in the system to be posted;
the vendor-specific tolerances are defined for the invoicing party as
follows:
Total-based acceptance of negative
differences
- Check absolute lower limit: 200.00-
- Check percentage lower limit: 4.00 %
- Check negative small difference: 10.00-
Total-based acceptance of positive
differences
- Check positive small difference: 5.00
- Check absolute upper limit: 30.00
- Check percentage upper limit: 2.00 %
Total-based invoice
reduction
- Do not check absolute and percentage upper limits
The invoice value expected by the system is
4000.
| Gross |
Small |
| inv. amount |
difference |
Balance |
Explanation |
| 3992 |
|
yes |
0 |
2 a) |
| 3925 |
|
yes |
0 |
2 b) |
| 3820 |
|
no |
180- |
2 b) percentage lower limit violated |
| 4004 |
|
yes |
0 |
3 a) |
| 4025 |
|
yes |
0 |
3 b) |
| 4035 |
|
no |
35 |
3 b) absolute upper limit violated |
|
|
|