Returned Vendor Bills of Exchange
Description
This function allows the automated processing of returned vendor bills of exchange . This is the processing of bill of exchange payables submitted to your own house banks for payment. Two procedures can be distinguished here.
1. Payment advice note to the house
bank:
Before the due date of the bills of exchange payable, a letter or DME file is created, which notifies the bank about
Before the due date of the bills of exchange payable, a letter or DME file is created, which notifies the bank about
- which bills of exchange will probably be submitted and
- how the bank should process the bills of exchange.
The house bank then processes the bills of
exchange according to the payment advice note, and debits the account of the
drawee. For bills of exchange that are not paid or are only partially settled,
the house bank reports this to the bank where the bill of exchange was
submitted or who submitted the bill of exchange to the bank of the drawee for
payment.
2. Payment advice note from the house
bank:
The house bank informs the drawee which bills of exchange were submitted for payment. This can be done in writing or via DME. The drawee checks the house bank's specifications and decides whether the bills of exchange should be
The house bank informs the drawee which bills of exchange were submitted for payment. This can be done in writing or via DME. The drawee checks the house bank's specifications and decides whether the bills of exchange should be
- cashed,
- refused or
- partially settled.
The decision for payment is then reported to the
house bank in writing or by means of DME. The house bank then proceeds as
described under 1..
The new returned vendor bills of exchange function covers the actions necessary for this.
1. Selecting bills of exchange:
Depending on whether a payment advice note is submitted to the bank as a DME file or not, the bills of exchange can be selected
Depending on whether a payment advice note is submitted to the bank as a DME file or not, the bills of exchange can be selected
- via bill liabilities accounts or
- via a DME file.
When selecting by means of a DME file, the
bank's payment advice note is imported and checked against the bill of
exchange holdings.
2. Processing the bills of exchange
chosen:
First, you select the bills of exchange that are to be reported to the bank. The bills of exchange chosen by DME have already been selected, since it is assumed that these will appear in the payment advice note to the bank again. Then, you must decide on the payment.
In customizing you can define exception types for returned bills of exchange. These can be generally valid or bank-dependent. Exception types can now be allocated to the bills of exchange, depending on whether they are refused or only partially settled. If the bank selects via a DME file, the corresponding exception types are immediately allocated to the bills of exchange with incorrect specifications. However, the exception types must be defined as default exception types in customizing.
If the exception type was defined as partial payment, the partial payment amount must be specified.
If during selection via DME file the bill of exchange was not found, it could be that the reference from the bank is not identical to the document number. In these cases, an alternative document number can be specified. The specifications are checked for this by means of the new document number. Then, the procedure will be carried out exactly as it was described above.
First, you select the bills of exchange that are to be reported to the bank. The bills of exchange chosen by DME have already been selected, since it is assumed that these will appear in the payment advice note to the bank again. Then, you must decide on the payment.
In customizing you can define exception types for returned bills of exchange. These can be generally valid or bank-dependent. Exception types can now be allocated to the bills of exchange, depending on whether they are refused or only partially settled. If the bank selects via a DME file, the corresponding exception types are immediately allocated to the bills of exchange with incorrect specifications. However, the exception types must be defined as default exception types in customizing.
If the exception type was defined as partial payment, the partial payment amount must be specified.
If during selection via DME file the bill of exchange was not found, it could be that the reference from the bank is not identical to the document number. In these cases, an alternative document number can be specified. The specifications are checked for this by means of the new document number. Then, the procedure will be carried out exactly as it was described above.
3. Processing the selected bills of
exchange:
The following processing steps can be chosen:
The following processing steps can be chosen:
- Posting of the following items:
- bank's debit memo
- cancelling the bill of exchange liability with a clearing entry
- residual vendor items for partial payment
- Create printouts:
List of the bills of exchange to be reported (with exceptions, if necessary)
SAPScript letters to the bank
- Create DME file:
The payment advice note to the bank is created as a DME file.
4. Job management:
The jobs started via the returned bills of exchange transaction can be monitored by a separate job management. The jobs should, if necessary, be deleted from this transaction so that the data supplied for the job is also deleted.
The jobs started via the returned bills of exchange transaction can be monitored by a separate job management. The jobs should, if necessary, be deleted from this transaction so that the data supplied for the job is also deleted.
Change system parameters in customizing
1. Exception types
You maintain the exception types in the Treasury Implementation Guide under "Cash management" in the step
"Maintain exception types".
You maintain the exception types in the Treasury Implementation Guide under "Cash management" in the step
"Maintain exception types".2. House bank specifications
You must define the G/L account to which the bank debit memo is to be posted. It can be the actual bank account or an interim account. To do this, select the step
"Maintain house bank details" under "Cash management" in the
Treasury Implementation Guide.
You must define the G/L account to which the bank debit memo is to be posted. It can be the actual bank account or an interim account. To do this, select the step
"Maintain house bank details" under "Cash management" in the
Treasury Implementation Guide.3. Forms
The SAPScript forms must be defined in case a SAPScript payment advice note is to be generated. To do this, select the step
"Maintain forms" under "Cash management" in the Treasury
Implementation Guide.
The SAPScript forms must be defined in case a SAPScript payment advice note is to be generated. To do this, select the step
"Maintain forms" under "Cash management" in the Treasury
Implementation Guide.4. Sender specification
If standard texts for sender information are acccessed in the forms, the corresponding text IDs are also to be defined. To do this, select
"Maintain sender details" under "Cash management" in the Treasury
Implementation Guide.
If standard texts for sender information are acccessed in the forms, the corresponding text IDs are also to be defined. To do this, select
"Maintain sender details" under "Cash management" in the Treasury
Implementation Guide.