Financial Calendar (SAP Library - Release Notes for Release 3.0A)

Financial Calendar for an overview of periodic processes

for an overview of periodic processes

Description

The financial calendar allows the overview of processes scheduled in the system such as dunning runs, payment runs and programs. Additionally, tasks written as text with a time stamp can be assigned to users.

The screen is divided into two parts. The upper part displays a calendar with a three months display; the bottom part list the tasks.

The financial calendar basically distinguishes two views (sessions):

On the one hand, all scheduled tasks at a date are of interest:
Date -> Task.

On the other hand, all dates are searched for for a task:
Task -> Date.

The navigation is now done dependently of the chosen session:

Date -> Task
You position the cursor on a day in the calendar and the system displays all tasks scheduled for this day, as far as they are listed in the selected schedule, in the bottom part of the screen. To simplify the search, days on which tasks are scheduled are indicated by a flag. It is possible to receive details on the individually displayed tasks.

Task -> Date
When starting the financial calendar, a list of all tasks belonging to the chosen schedule is displayed. You position the cursor on a task and all dates for this task are displayed in the calendar. It is possible here also to get details on the individual dates.

In customizing, the tasks are allocated to a schedule so that different tasks are displayed when calling up the financial calendar, depending on the schedule entered.

If the schedule was linked with an organizational unit of "HR ORG" in customizing and the breakdown of dependent units is required, the schedules of these organizational units are also displayed.

While programs, payment runs and dunning runs are planned outside of this tool, the textual tasks can be planned exclusively via the financial calendar. There is a menu option for this, which allows you to send an available text (manual task) to a system user with a required completion date. For this purpose, the workflow task must either be linked to a position beforehand to which the users are also connected or when using HR Organizational Management, with the corresponding positions.
The selection of the users/people who can be addressed here depends on whether the schedule was linked to an HR organizational object. In this case, you can only address users/people from your own organizational structure; as manager of this organization, also dependent structures. Without this link, you can address all users/persons who are linked to the workflow task.

Change system parameters in customizing

The user configures tasks, schedules and their allocation according to individual requirements.

Task:

Select to see the data for a program, a manual task, a payment run or a dunning run. Based on your selection, maintain the program name and variant or the text name for the manual task or an ID for the payment run or dunning run.

For more information, refer to the "Define tasks in financial calendar" chapter in the Financial Accounting Implementation Guide.

If the manual workflow task is to be used, this must first be allocated to one or several organizational units in the organizational management. (Customizing "HR ORG", see below). It is thus possible to allocate the manual task to the USERs/persons who belong to these organizational units.

Schedule:

A schedule can, but must not, be linked to an organizational unit. However, a corresponding organizational structure must first be maintained in organizational management.

For more information, refer to the "Define schedule" chapter in the Financial Accounting Implementation Guide.

Allocation of task to schedule:

By allocating tasks to schedules, the user can determine for which tasks the planning data is displayed. The schedule is protected by a separate authorization object F_T011E.

For more information, refer to the "Allocate tasks to schedule" chapter in the Financial Accounting Implementation Guide.

The maintenance of the organizational structure is carried out in Customizing of Organizational Management. For a basic version, use the following guide:

You need a plan variant to use workflow (manual task). For detailed information see the "Set active plan version" chapter in the Workflow Management Implementation Guide.

Now create an organizational unit to which you can connect system users. The transaction allows you to maintain organizational structures in your plan variant. First determine an organizational object and create a staffing schedule for this object. Here you can create n positions to which you then allocate the users as owners. As a task profile, you must then allocate the manual task of the financial calendar (ManAufgFIFC).

For more information see the

"Edit organizational plan chapter in the HR Organization Management Implementation Guide.