Position (SAP Library - Organizational Plan Mode)

Position

Definition

Represents a post which can be occupied by a person (employee) in the staff assignments of an organizational unit, purchasing administrator, for example.

Positions differ from jobs. A job is not concrete but rather the basis for the creation of various positions with similar tasks and characteristics.

Use

You represent the personnel capacity (headcount)of an organizational unit using positions. By representing the current status of an organizational unit and foreseeable requirements, you create the basis of the staff assignments . Only when you have created a position, can you assign persons or users and in so doing complete the staff assignments.

Positions can have the following statuses:

Position status

Status of position	Icon in staff assignments	Text in person/user column	Staffing status in detail area
occupied		Name
occupied by more than one person		Name
added during preview period	e.g.
goes during preview period	e.g.
newly hired person (employee)	e.g.
occupied, vacancy is filled		Name	Vacancy filled or withdrawn
occupied and vacant		Name	Vacancy to be filled
unoccupied and vacant		vacant	Vacancy to be filled
unoccupied and not vacant		not vacant
unoccupied and not vacant, as vacancy has been withdrawn		not vacant	Vacancy filled or withdrawn
occupied and obsolete		Name	Obsolete
occupied by more than one person and obsolete		Name	Obsolete
unoccupied and obsolete		not vacant	Obsolete

A position is

occupied, if a person (employee) or user is assigned to it
vacant, if a person (employee) is being found for it The position is marked as vacant in applicant administration in the Recruitment component.
unoccupied and not vacant, if no person (employee) is being found for it
obsolete, if the position will no longer be required in the future

A position can be flagged as Chief position. Chief positions are evaluated in SAP Business Workflow. For more information, see Role for Determining a Manager.

You enter all this data according to exact dates.

You can store characteristics for each position. These can be

evaluated using reports

used as default values when the position is filled by an employee (planned compensation, working time, for example)

Structure

To define characteristics of a position, you can store time-specific data for the following areas in the Organization and Staffing view:

Basic Data
Account Assignment
Address
Cost distribution
Work schedule

You can store data on the following in the Organization and Staffing (Workflow) view:

See also:

Editing Staff Assignments

A position does not only inherit its tasks and characteristics from this direct assignment. It can also be assigned tasks and characteristics by inheriting them from a job or directly or indirectly from the organizational unit that it belongs to.

Integration

You can assign a person (employee) to a position within an organizational unit in Organizational Management or in Personnel Administration.

Data on a person (employee) which is displayed in the staff assignments comes from Personnel Administration.

Vacant positions are used in Recruitment.