Maintain Document Types and Number Ranges (SAP Library - Conventional Invoice Verification)

Maintain Document Types and Number Ranges

The R/3 System creates documents in Financial Accounting when incoming invoices are posted and groups together these documents using document types.

In this step, you:

Define the document types

Assign a number range to each document type

Assign document types to the Invoice Verification transactions

Standard settings

In the standard system, two document types are defined for Invoice Verification:

RE for gross posting

RN for net posting

Both document types are assigned to number range 51 with the interval 5100000000 - 5199999999 for a year. The document type RE is suggested when you call up Invoice Verification.

Recommendation

SAP recommends that you accept the settings defined in the standard system. In this case, no action is required on your part.

Activities

1. Check whether you can copy the default settings

2. Create new document types according to your requirements.

Choose Document type.

Choose New entries to enter the document type and the description of the document type.

Choose Goto -> Details to enter the attributes (such as the number range) and the document type usage.

Save the document type.

3. Choose Number range: document types in financial accounting.

Enter the company code for configuration.

Choose Change intervals.

Choose Insert interval.

Enter the following information:

Number range

Year

Interval limits

If you do not want to specify the number assignment based on a year, enter 9999 in the "Year" field.

Choose Insert.

4. Choose Document types: Invoice Verification.

Conventional Invoice Verification

For each transaction enter the document type that the system should suggest when the transaction is called up.

Logistics Invoice Verification

When you post an invoice in Logistics Invoice Verification, one document is created in Materials Management and one or more in Financial Accounting. You can give the document created in MM an external document number (see Maintain number ranges for Logistics Invoice Verification). The FI documents can only be assigned numbers internally. You must therefore make sure that you set up document types for which number ranges with internal number assignment are defined.

You can configure various document types for Logistics Invoice Verification transactions:

Choose Goto -> Details

Document type

The Financial Accounting document created at the time of posting contains the document type set.

Document type, revaluation

This determines the document type with which an additional revaluation document is posted, for example, when posting to the previous period.

If no 'Document type, revaluation' is entered, the system uses the document type PR . (This is the same as in conventional Invoice Verification)

Document type, additional document

This defines the document type with which an additional document for purchase account management is posted if purchase account management is active with separate documents.

(This function is not supported in conventional Invoice Verification.)

If no 'Document type, additional document' has been entered or if it is the same as the original document, the system only posts one document.

Document type, invoice reduction

This defines the document type with which an additional document is posted for invoice reduction.

(This function is not supported in conventional Invoice Verification.)

You cannot enter the same document type for the 'document type, invoice reduction' as that used for the original document.

Save the document types.

Notes for transport

You transport number range objects as follows:

In the initial screen, choose Interval -> Transport.

Note that all intervals for the selected number range object are deleted in the target system first. After the import, only the intervals you export are present. The number statuses are imported with their values at the time of export.

Dependent tables are not transported or converted.