Changeover Packages (SAP Library - European Monetary Union: Euro (CA-EUR))

Changeover Packages

Definition

For each of the components Consolidation (FI-LC) and Consolidation (EC-CS), the standard SAP R/3 System contains a package which consists of the programs for converting the data of the respective Consolidation system.

Thus, the standard package contained in the standard system does not cover the Consolidation components.

Structure

As in the standard package, you must copy the relevant package for Consolidation from client 0 to either the test client or the production client. During preparations for the changeover to euros, you determine which ledgers and companies/consolidation units the package is to convert. See the Implementation Guide (IMG).

By explicitly including the ledger(s) in the changeover, you can exclude entire individual ledgers from the changeover of the ledger currency. For instance, this allows you to retain an additional copy of a ledger in DEM, which you created prior to the euro changeover, to keep historical data for purposes of DEM comparisons.

As a rule, you assign to only one package all ledgers that – because of their currency – qualify for the changeover and need to be changed over.

The FI-LC package

The Complete and FI-LC changeover packages slightly overlap each other. This is because user-defined ledgers in the FILCT totals database can be used in the component FI-LC as well as the Special Purpose Ledger (FI-SL) component. SAP cannot automatically determine which component uses which user-defined ledger. Only the standard ledgers in the FILCT totals database can be deemed to belong to Consolidation.

For this reason, if you use FI-LC you must specify all FI-LC ledgers (once only), standard and user-defined, prior to any changeover activities. Those ledgers in the FILCT database not specified are converted as part of the complete package.

For each FI-LC changeover package you define:

The ledgers to be changed over

The companies to be changed over

The EC-CS package

For each EC-CS changeover package you define:

The ledgers to be changed over
The consolidation units to be changed over

Integration

An integrated company or consolidation unit can never be changed over in an FI-LC or EC-CS package before the central changeover has taken place, that is, before the company code is changed over.

The order pertains to both the actual date of the changeover as well as the ends of the fiscal years.

On the other hand, the changeover of an integrated company or consolidation unit must always take place before the individual statement data enters a new fiscal year.

Say, a company code and its corresponding company have different fiscal year variants:

Company code end of fiscal year: 31 Dec 1999
Company code changeover: 15 Feb 2000

Company end of fiscal year: 30 Sep 1999

In this case, the company must be changed over in the consolidation system as of 30 Sep 2000. The company cannot be changed over at 30 Sep 1999 because this date is prior to the changeover of the company code (31 Dec 1999). A changeover at 30 Sep 2001 is too late because then the individual statement data in euros would already be within a ‘euro fiscal year’.

In FI-LC (only), a company can only be converted from a local currency group if all of the other companies that belong to the local currency group are converted at the same time. In other words, all of these companies must be included in the package.
In FI-LC, you can assign a rollup company to a subgroup on a version basis. If this is done, subgroup currency (which is found in a version of the ledger) should be the same as the currency of the rollup company.

To prevent the euro changeover from disrupting this status, you need to ensure that the ledger and the rollup company are included in the same package.

In EC-CS, a rollup consolidation unit is automatically assigned to each consolidation group. While the consolidation group can have multiple currencies (via the version-based ledger assignment), the rollup unit has only one fixed currency.

To ensure that the rollup is feasible, the consolidation group must use the same currency as the rollup unit in at least one version. The package must be created in a way in which this condition is met.

All consolidation units (EC-CS only) that were established from one and the same company – for example, when combining the company with a business area or profit center – must run their local currency changeover in the same package.