Subsequent Delivery Split in Shipments (SAP Library

Subsequent Delivery Split in Shipments

Use

During shipment processing it is often necessary to split a delivery up into two or more shipments because they do not all fit on to one truck, for example. However, since it is not possible to assign deliveries to shipments item by item, there is a special function called Subsequent Delivery Split. You can carry out a subsequent split either in outbound deliveries or in shipments. The following are a few examples in which a delivery split would be necessary:

A customer's purchase order cannot be transported in a single shipment (for example, 100 tons of coal per truck; delivery would have fitted into a 30 foot container, but there is only a 20 foot container available).

No suitable means of transport is available when transportation planning takes place.

Estimates based on SAP System calculations are not appropriate for the actual situation.

In the first example, the delivery split could take place as the delivery is being created; in the second and third examples, the delivery split would happen after the delivery was created (during loading or transportation planning).

Prerequisites

So that you can use the functionality of the subsequent delivery split, you need to configure the respective settings for the activity subsequent delivery split in the Implementation Guide under the path Logistics Execution ® Shipping ® Deliveries. Pay attention to the conditions that are listed under the heading "Prerequisites".

A delivery split is only allowed, for example, if the delivery has a particular status. This means that, for example, no goods movement, no invoice, and not pick quantity pending confirmation (at least for the split quantity of an item) may exist. The shipment must also be fully processed already.

The type of split is controlled through a Split Profile that you define in Customizing and assign to the shipment type. You store a profile for the delivery split before planning and after planning. Whether or not the split deliveries remain in the shipment depends on your Customizing settings:

before planning: Already when you are making up the shipment, you know that the delivery needs splitting. The split results and the split remainder remain in the shipment.

after planning: Already when you are loading up the means of transport you determine that the delivery needs splitting. In the case of a loading ramp split, the split results are removed from the shipment.

Features

You can use the Subsequent delivery split function to divide up a delivery that does not fit into one shipment and redistribute parts of that delivery to two or more shipments. You can split deliveries on the Shipments and Deliveries overview screen of the Create Shipment or Change Shipment transaction.

You can also split handling units, delivery items, and partial quantities of delivery items. You always have the option of running a simulation of the split beforehand.

During the subsequent delivery split, the system checks the status (no goods movements or billing documents, for example), confirms characteristics (delivery groups and correlation), copies data (texts), calculates attributes (volume and weight) and executes output determination.

The split result controls which delivery items are grouped together in the same delivery. All remaining items make up the split remainder.

Activities

You are now on the overview screen for Shipments and Deliveries. Select a delivery, choose the pushbutton Split deliveries, and break up the respective quantity. While saving the shipment, the system automatically generates further outbound deliveries for the split quantities (split results). Whether or not the split deliveries remain in the shipment depends on your Customizing settings.

The system checks whether the delivery contains items that have not been packed. If all items have already been packed, they must be unpacked (from the packing screen). If the delivery contains items that have not been packed, you can define how the delivery is to be split. You can enter as split quantity the quantity displayed under Non-packed quantity, as maximum.

One delivery can be split into several deliveries. You can use the result number to control the combination of deliveries that are involved in the split. If you assign the same result number to delivery items in one delivery, these items will remain together in the delivery after the split. If delivery items have different result numbers, the split distributes them among several deliveries (split results). Result numbers are only ever valid for one delivery at a time. In other words, the same result numbers can be assigned in splits of different deliveries. Entire deliveries cannot be combined by assigning the same result number. Combination by assigning the same result number is only valid for items, as described above.

The split produces one split remainder and one or more split results with temporary delivery numbers.

If a delivery was assigned to a shipment before it was split, you must indicate whether the split result(s) should remain in the shipment or whether the split remainder should be assigned to the shipment instead and the split result(s) should be assigned to Deliveries not assigned. If the delivery was not assigned to a shipment before the split, both the split remainder and the split result(s) are not assigned. If the shipment is saved, the split results and split remainder are also saved. For more information, refer to the section Executing Subsequent Delivery Split.

Please note the following points regarding delivery splits:

Delivery items that are packed into a single shipment item can not longer be split.
The delivery-item quantity that is to be split cannot be larger than the quantity of that item that is not packed.
Automatic delivery splits cannot be used for mass changes.
A shipment transaction that is running can either be split or packed, but not both.
In a transportation chain, there is no difference made between the preliminary leg, main leg, and subsequent leg during the delivery split. Depending on your Customizing settings for the current shipment type, the split results and the split remainder are also assigned in the background for all the other shipments to which the delivery is assigned, or this assignment is deleted.
The delivery split is no longer possible after shipment completion.