Referencing Dates Contained in Other Objects 

Purpose

Instead of manually maintaining dates in Monitoring Dates, it is possible to create references to dates in other objects or documents in the SAP system, for instance you can automatically transfer the date a purchase order is created to Monitoring Dates.

In Customizing you create references between fields in relevant documents and events . The reference is for one date type per event.

You can assign two completely different references to different date types of the same event. For example, the baseline or planned date could be the requirements date from the reservation, while the actual date is goods receipt date.

When you assign this event to a group and use it in Monitoring Dates, the system refers to the original document for the date.

Prerequisites

You have defined the relevant events in Customizing for the Project System under Material ® Monitoring Dates ® Define Events.

Process Flow

  1. In Customizing for the Project System you assign reference dates to events under Material ® Monitoring Dates ® Assign Events to Reference Dates.

Here you can select date fields from most documents that are relevant to the procurement process for projects, such as:

If the object you require is not in these settings, you can use a user exit to select fields from other objects.
  1. You assign the events to groups as usual.
  2. The next time you call up Monitoring Dates, this date is copied into the dates overview.

For instance, you can then use this date to schedule other dates in the group. For more details, see Scheduling in Monitoring Dates.