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Inventory Management: Optical Archiving for Goods
Receipts
Description
As of Release 3.0, it is possible to archive original documents (for
example, delivery note from vendor) optically for goods receipts referencing
purchase orders.
Optical archiving for a goods receipt is integrated in "Workflow" (object
type MKPF).
Change system parameters in customizing
You make all the settings for optical archiving in "Workflow"
Customizing.
Changes in procedure
Depending on when you archive the original documents, you can proceed in
the following ways:
If the original document is archived before the
goods receipt is entered, proceed as follows:
a) Archive the original document via
Office -> Optical archiving -> Early
input.
b) During archiving, the person responsible
receives a mail notifying him/her of this.
c) From the mail display, the person
responsible chooses Document -> Process and
enters the goods receipt. The material document is linked to the original
document automatically.
To enter the goods receipt directly during
archiving of the original document, choose Office -> Optical
archiving -> Simultaneous input . The initial screen for
entering the goods receipt will appear automatically during archiving.
If the original document is archived after the
goods receipt was posted, proceed as follows:
a) The person responsible enters the goods
receipt for the purchase order.
b) The original document is then archived
via Office -> Optical archiving -> Late input
. During archiving, a dialog box appears in which the user enters the material
document number. If the material document number is available as a bar code
(for example, on the goods receipt/issue slip), the bar code can be scanned
directly.
Irrespective of when archiving takes place, the original document is always
linked to the material document. This enables you to display the original
documents for a material document at any time.
If an original document was archived without being linked to a material
document, you can make the allocation with the function "Change material
document".
With a goods receipt for a purchase order, you can choose the following
functions from the overview screen:
- Environment -> Allocate originals
- Environment -> Display originals
Further notes
You can find out more about optical archiving in the Workflow
documentation.