Check Management for Payroll Accounting
Description
For Release 3.0A, an interface has been created between check management and payroll accounting.
If you output checks from human resources using the print program RFFOUS_C after successfully running programs RPCALCU0 and RPCDTCU0, the system records the link between check number and personnel number as well as the other details about the payment in the check register. You can retrieve and, if errors occur, correct this data using various transactions. The following functions are available, among other things:
- definition of check lots (number intervals)
- display of check information (including settlement result)
- status of a check (drawn/cashed/voided/archived)
- search function
- check register statement (check register, outstanding checks list)
- enhancement of check information
- voiding a check
- cashing a check (manual cashed checks)
- automatic cashed checks
- check extract (positive payment file)
- as well as transactions for eliminating inconsistencies between the check information and printed check, that were created by printer errors or other errors.
Damage caused to data by errors
There are various options available for eliminating inconsistencies and errors in the system. Some examples are listed here:
- Incorrect check lot in the printer -> Renumber
- Checks inserted in incorrect sequence -> Change allocation to payment
- Printer is defective or paper jam -> Restart the print program from the first check number not printed
- Check is useless before printing (torn, dirty) -> Void unused check
- Check not used after printing -> Void drawn check
- System crash during the print run -> Delete check information and restart print program
Change system parameters in customizing
In FI customizing, you have to define check lots (number ranges) that match
the actual check lots (in the printer, in the safe, in the desk of an
accounting clerk). The print program uses these number ranges to link the
check to the payment. You reach the maintenance of the check lots via the 
"Define number ranges for checks" step in the Accounts
Payable/Accounts Receivable Implementation Guide.
You also define the void reason codes with which you can void checks under
"Define void reason codes" . The void reason codes 1
(sample printout), 2 (page overflow) and 3 (form summary section) are assigned
by the print program exclusively.
Changes to the interface
You will find the new functions described above for check management in the Accounts Receivable or Accounts Payable menu under Environment -> Check management ->...