Fiscal Year Change 

Purpose

Investment planning in the R/3 System is intended to be cyclical, based on an annual planning process. You set up and budget separate investment programs for each fiscal year (refer to Planning and Budgeting of Investment Programs). To simplify this process, you can copy the program structure of the investment program from the fiscal year being closed. You also carry forward measures and appropriation requests, along with budget values and plan values. There are two ways of handling the values carried forward to the new fiscal year. You can either manage them separately from the new values, or treat them the same as the values in the new year. There is a function that corresponds to each of these options (choose Periodic processing ® Fiscal year change):

You use this function to copy an existing investment program for the new approval year. It also carries forward the values of all old measures and appropriation requests that are not yet closed to the new investment program. The forwarded values are initially managed separately in the new investment program.

You use this function to carry forward the values of old measures and appropriation requests, which are not yet closed, to the new fiscal year and new investment program. In this case, the forwarded values are not managed separately in the new investment program. Instead, they become a part of the current plan values or budget values. The new investment program has to already exist before this carryforward takes place.

In both of these functions, you can enter a status selection profile. The system then limits the measures, appropriation requests, budget values and plan values that are included when the function is carried out. You thereby limit the selection to objects with a certain status.

Carrying out the close old approval year function is optional. Do not carry out this function if you prefer to keep the values from the old approval year separate from the values of the new approval year.

The following graphics show the differences between the Open new approval year function and the Close old approval year function.

The system establishes a clear separation between the measures carried forward (M1 and M2), including their budgets, and the new measures (M4 a nd M5).

The measures of the old approval year (M1 a nd M2) are managed together with the new measures (M4 and M5), and they are all treated the same.