Occupational Health 
Purpose
The R/3 application component Occupational Health supports you both with the general occupational health care and support of your employees, but also with the planning and execution of special health surveillance protocols in your enterprise.
Special surveillance is required for those persons who could be subjected to specific chemical, physical, or biological effects at their workplace or who perform activities that pose a health hazard. Furthermore, health surveillance protocols can include vaccinations or random drug tests (USA).
Occupational Health comprises two processes with the following components:
Health Surveillance Protocols
Basic data
You use this component to specify the data that you require for managing occupational health protocols in your enterprise, such as defining and assigning agents, reference values, and protocols.
With the question catalog and questionnaire functions you can create occupational health questionnaires in the R/3 System. The data required to create questionnaires is created and managed in the question catalog. Questionnaires can be replied to online in the system, or be printed out and scanned into the system again once they have been answered and filled out.
Scheduling
With this component you can determine which persons need to be registered for health surveillance protocols, and create a medical service for each person.
Medical service
Using this component you can enter and manage all examination data required such as diagnoses, examination results, work restrictions for health reasons, and so on. Occupational health questionnaires are answered in the medical service.
Injury/Illness Log
With this component you can enter and manage in the R/3 System all occurences of aid given in your enterprise, such as first aid following accidents or minor injuries, treatment of old injuries, or treatment of persons feeling unwell.
Prerequisites
As part of Occupational Health, you use the following integrated R/3 components:
R/3 Component |
Function |
Industrial Hygiene and Safety (EH&S) |
Incident/accident management |
Personnel Administration (PA) |
Master data management |
Organizational Management (OM) |
Assignment of agents and exposure groups |
Process Flow
Health Surveillance Protocol
The process in Occupational Health starts with you entering and maintaining the basic data. The data includes:
- Agent
- Exposure group
- Examination
- Health surveillance protocol
- Question catalog
- Questionnaire
The basic data is a necessary prerequisite for you to be able to use the Occupational Health component.
- In the next step, you assign agents to persons and exposure groups.
- On the basis of the basic data and the assignment of agents to persons/exposure groups, you determine persons for a medical service and assign appointments with the aid of the system.
- Once you have opened a medical service for a person, you can enter test results, examinations, diagnoses, and health surveillance protocols in it, as well as the answers from the questionnaire. You can also set the next appointment and enter any possible actions that may result from a medical service.
Injury/Illness Log
When you access the injury/illness log, you have the following possibilities:
You can enter various search criteria and start a search for an entry in the injury/illness log. If the log entry that you are looking for does not exist in the R/3 System, you can create the entry. You can create an injury/illness log entry immediately.
- The search result appears in a hit list.
From the hit list, you can continue to edit the injury/illness log entries, for example, by switching an entry to the next status. It is also possible to create an injury/illness log entry from the hit list.
- You can edit injury/illness log data from the hit list.
In the injury/illness log data, you can display the data transfer status, and change it if necessary, depending on the category of the injury/illness log entry.
Result
Health Surveillance Protocol
You have documented that you have fulfilled your duty of care as an employer. You can make further use of the data entered for statistics and epidemiological studies.
Injury/Illness Log
Depending on the injury/illness log entry category, entries in the injury/illness log are transferred to the incident/accident log. As the incident/accident log is linked to reporting in the R/3 Product Safety component, you can print data from the injury/illness log on reports.