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Define Business
Processes
Task notes
Use consulting sessions to define your business
processes
- Prepare the consulting sessions.
- Members of the project preparation team as
well as experts in internal company processes from user and system areas
should participate in the sessions. Expertise on R/3 functionality and the R/3
Reference Model should be available.
- To ensure that the sessions are run
effectively, choose an experienced facilitator.
- Depending on the number of participants, you
should organize separate sessions (approx. 10 per workshop). Sessions could be
divided up, for example, by business area or according to the enterprise areas
that you determined when you carried out your analysis of the "as is"
situation.
- Specify what materials the participants need
for the session.
The following models
from the R/3 Reference Model are required:
- Business area descriptions (from your "as is"
analysis)
- Organization diagram (from your "as is"
analysis)
- List of business scenarios and their processes
(from your "as is" analysis)
- Determine which business processes will be
used in which business areas.
Within any one
business area, there can be one or more business processes . In the
R/3 Enterprise Areas model (Business Navigator, Process flow view) you will
find an overview of all the scenarios that are contained in the R/3 Reference
Model. Check this list for each business area.
- Define the content of your business processes
in more detail
Do this by selecting
by selecting processes in the business scenarios.
- Document the processes and
functions
Set up an MS Word
document in the appropriate SAPoffice folder for each process/function,
additional text documentation
If, when defining
the business processes, you can already see that there will be changes to your
existing procedures or organizational structures (as a result of the R/3
implementation and the adaptation of business processes), you should document
these in note form in the MS Word document under the heading 'Changes to
Existing Organization'. (Refer also to Define project standards for your
documentation in
"Define Project Standards and Procedures".)
- Analyze your findings and record the effect
that these will have on your implementation.
- Write a report containing the results of the
consulting sessions with references to the documented enterprise models and to
the additional MS Word documents.
Additional
information
You do not have to discuss the business
processes in great detail. You should only discuss variations in the processes
if the differences are considerable. This is the case, for example, if
additional or other organizational units or company sections or procedures are
affected.
The business processes will be examined in
detail at a later stage in the implementation project.
Check the MS Word Process/function description
document and adapt it to suit the requirements of your enterprise if
necessary.