Assigning a Material Master Record to the BOM Header (SAP Library

Assigning a Material Master Record to the BOM Header

Use

You can use the "Assign Material" function to create a reference between the drawing and an existing material master record for a BOM.

Menu path: SAP ® Bill of material ® Assign Material

If a reference to a material master record of a BOM already exists in the drawing, you will be notified accordingly. You can decide whether you want to establish a new reference by assigning another material master record.

Function	What the function does
No	Terminates the function "Assign material master record from the SAP system". The existing reference to the material master record of a BOM is retained.
Yes	The existing reference to a material master record is replaced by a reference to the new material master record.

When you choose the "Assign Material" function, the following dialog box appears:

Description of the dialog box:

The SAP field contents of the records founds are displayed on the left-hand side of the "Material Matchcode Search" dialog box. The fields used for the matchcode selected are active, and you can enter search criteria in them. The right-hand side of the dialog box contains the SAP fields where you can enter search criteria for the matchcode in question. The active fields may already contain default values from various sources:

General default values from the AutoCAD configuration file (see also Installation and Configuration)
Default values from the AutoCAD configuration file for the "Search Material Data" process (see also Installation and Configuration)

If applicable, the values in the fields of the dialog box can be overwritten in this order.

Function	What the function does
Cancel	Terminates the function "Assign SAP material master record". Existing references will be retained.
Matchcode	If you click the "Matchcode" button, a dialog box appears displaying a list of the matchcodes available (this will depend on the configuration).

Description of the dialog box:

By selecting a matchcode from the list, you can display the fields that this matchcode uses (these appear in the large dialog box at the back). You may browse through the list of matchcodes in order to find a combination of fields suitable for your purposes. Each combination of fields includes one index field (marked by an activated radio button). You MUST enter a search criterion in this field.

Function	What the function does
Search	Starts the function "Search for SAP material master records" using the search criteria specified.

If no records matching the search criteria were found, a message to this effect will be issued:

If more than the maximum number of material master records specified are found (you can specify this number in the SAP system), you are notified of this, and the search process is interrupted.

At this point, you can either cancel the search, or continue with the search.

Function	What the function does
Cancel	Terminates the function "Search for SAP material master records". You may work with the master records already found.
Search	Continues with the function "Search SAP material master records" using the search criteria specified.

If, when you continue the search, the maximum number of material master records is exceeded again, you are notified of this, and the search process is interrupted again. In our case, we might get the following message: "More than 00200 matchcode records found. List incomplete." If this happens, repeat the procedure described above. You can repeat this procedure until the number of new material master records found no longer exceeds the maximum record number.

The search is language-independent, and is run for all material master records in the SAP system (i.e. it makes no difference which language you used to log on to the SAP system). If you want to run a language-dependent search, select a matchcode that allows you to use the language as a search criterion.

If the search was successful, i.e. a match was found, the number of material master records found will be displayed in the bottom left of the dialog box. If more than one record is found, the contents of the first record are displayed in the dialog box.

Function	What the function does
Backspace	Use the "Backspace" option to discard the search results and start a new search. The search criteria for the last search are deleted.
Next	If more than one record was found, use the "Next" button to display the next record found.
Prev	If more than one record was found, use the "Prev" button to display the previous record.
Browse	If more than one record was found, use the "Browse" button to open a dialog box displaying a list of all the records found.

Description of the dialog box:

You can use the scroll bar to quickly browse through the records in the dialog box. When you select an entry, it is then displayed in the large dialog box at the back.

Function	What the function does
Assign	The "Assign" function creates a reference to the drawing for the material master record displayed.

This reference is stored in the drawing.