Change and Assign Roles 

Use

The roles in the standard delivery correspond to the working environment of certain users. They must be adjusted as required.

Procedure

To copy, adjust and assign roles to one or more users:

  1. Choose the pushbutton Create role or the transaction PFCG in the initial transaction SAP Easy Access.
  1. Enter a name in the Role field or choose one from the possible entry help.

Predefined roles are delivered as templates with the prefix 'SAP_'.

  1. Copy the workplace example with Copy role and choose a name in customer namespace.
  1. Choose Change (the new name is in the Role field).
  1. Choose the Menu tab to change the user menu. You can reduce, extend or restructure it. See Create roles.
  1. Choose the Change authorization data pushbutton in the Authorizations tab.
  1. Maintain the authorization field values as required. To adjust the authorizations for the menu changes, choose the Profile generation expert mode pushbutton in the Authorizations tab and then Read old version and adjust to new data. The following overview shows you which authorizations you must maintain. See Adjust default authorizations.
  1. Generate the role profile.
  1. Assign users in the User tab and compare users if necessary.

The users must already exist in the system before you can assign them. See Create and maintain user master records.

Result

The users to whom you have assigned the role can logon to the system. The user menu with the transactions, programs and internet links which the user needs for his or her work, and for which he or she has been assigned the necessary authorizations, appears.