Entry Aids for Assignments to Profitability Segments (SAP Library

Entry Aids for Assignments to Profitability Segments

Use

For manual assignments to CO-PA in the dialog box Assignment to a Profitability Segment (the assignment screen), it may be necessary to enter several times very similar or even the very same combinations of characteristic values. Instead of having to re-enter them each time, you can save such combinations of characteristic values as an Entry Aid.

Entry aids you have created can then be selected from a tree in the assignment screen. By double-clicking an entry aid, the characteristic values you have saved are entered into the corresponding fields in the dialog box.

Batch-input transactions, however, use an assignment screen that does not have any entry aids.

Features

Creating entry aids

You can create entry aids for business transactions in Customizing for CO-PA by choosing Actual Flows of Values ® Initial Steps ® Characteristic Groups ® Assign Characteristic Groups for Assignment Screen. The entry aid for a particular business transaction can then be used by every user performing assignments for that transaction. Users can access such entry aids by choosing Central entry aids.

Furthermore, users can create their own entry aids when in account assignments. Such entry aids can then only be used in subsequent account assignments by the user who created the entry aid and for the business transaction it was created for. Users can access the entry aids they have created by choosing My entry aids.

The following applies to both central and user-specific entry aids:

Derived characteristic values are not saved in an entry aid because the system continually determines new values in account assignment.
You cannot retrospectively change characteristic values in an entry aid. You can only change the entry aid description.
You should first enter the characteristic values to be saved and then select .

Displaying entry aids

Depending on the position of the cursor in the tree, you can choose to display an overview of the characteristic values in one or more entry aids.

If you position the cursor directly on an entry aid, only the characteristic values for that entry aid are shown in the overview.
If you position the cursor on a node, the characteristic values for all lower-level entry aids are shown in the overview.

Alternatively to using the pushbuttons, you can use the right mouse button to call up a context menu offering you the same functions as for a node.

Selection of entry aids

When you double-click an entry aid to select it, the system treats the characteristic values as if they had been entered manually. The following applies:

Fields that are locked against entry, such as those transferred from the sender document, are not populated with data.
Any fields that have already been populated but which still remain unlocked for entry are then overwritten if characteristic values for those fields are stored in the entry aid or if derived values are determined for those fields. Empty characteristic values in the entry aid will clear any data from fields unlocked for entry in the assignment screen.
If there is no field in the assignment screen for some characteristic values stored in the entry aid, then those characteristic values are not transferred. This could occur if, after the entry aid was created, for example, a characteristic line has been deleted from the characteristic group assigned to the business transaction.
Characteristics that are not visible in the current page of the assignment screen but that can be shown by scrolling are also supplied with the characteristic values stored in the entry aid.
You can still write over and add to characteristic values that have been entered using an entry aid.

Transporting entry aids

You can transport central entry aids when you transport an operating concern.