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Use of Email for INTRASTAT Declarations 

Scope of Functions

The SAP Foreign Trade / Customs application component now supports the transmission of INTRASTAT customs declarations in EDIFACT format CUSDEC/INSTAT for Portugal and Sweden. You can send the data files created by the system to the authorities either by diskette or via Internet as an attachment to an email message.

Internet Transmissions

Currently, you are permitted to transmit INTRASTAT declarations as an attachment to an email message via the Internet to the customs authorities in EDIFACT format CUSDEC/INSTAT to three EU member states: the United Kingdom, Portugal and Sweden.

If your system can access the Internet, you can create the email in the SAP System and send it. To transmit the declarations via email, first choose "Create Periodic Declarations" from the Cockpit for Periodic Declarations. Start the CUSDEC/INSTAT program application (Step 2) for the United Kingdom, Portugal or Sweden. The system displays a navigation tree on the left side of the screen and a document selection screen on the right. You can start the email transmission program by choosing "Send file via Internet " from the navigation tree.

As an alternative, you can save the declaration on your hard drive as a file. From there, you can manually attach the file to an email message. It is important to ensure that the name of the email is uniquely identified (for example with the year, month and a sequential number).

The following email addresses are valid as of December 1999 and may be used for sending declarations to the customs authorities:

Before you send a declaration to one of these offices, please contact them first.

Effects on Customizing

You can save email addresses for the customs authorities in Foreign Trade/Customs Customizing step Data Selection Control under Periodic Declarations.