Inventory Management: Check of Shelf Life Expirati (SAP Library

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Inventory Management: Check Shelf Life Expiration Date upon Goods Receipt

Description

As of Release 3.0, it is possible to check the shelf life of a material upon goods receipt.

Requirements

The shelf life is only checked if the following requirements are met:

The minimum remaining shelf life is maintained in the material master record or in the purchase order.
The minimum remaining shelf life is the minimum number of days for which the material must keep for the goods receipt to be accepted by the System.

The expiration date check is active in the plant.

The expiration date check is active for the movement type.

General procedure for materials that do not have to be handled in batches

If a material does not have to be handled in batches, the following functions are supported:

entry and check upon goods receipt

printing on goods receipt/issue slip

Entry and check upon goods receipt

If the expiration date check is active, you must enter the expiration date or the date of production of the material for a goods receipt.

Upon goods receipt, the System checks whether the remaining shelf life entered in the purchase order or in the material master record is sufficient. If it is not, either a warning or an error message will be issued depending on the configuration.

If the goods receipt is posted, the expiration date is recorded in the material document.

Printing on goods receipt/issue slip

The expiration date is printed on the goods receipt/issue slip.

If the warehouse management system (MM-WM) is active, the expiration date is recorded in the transfer requirement, in the transfer order, and in the quant.
In this case, the printed transfer order serves as a pallet note.
(See Release note WM: Expiration date)

General procedure for materials to be handled in batches

If a material is handled in batches, the following functions are supported:

entry and check upon goods receipt

printing on goods receipt/issue slip

analysis of batches according to expiration date

batch determination for goods issues according to expiration date

Entry and check upon goods receipt

For a goods receipt, you must enter the expiration date or the date of production of the batch if the expiration date check is active.

Upon goods receipt, the System checks whether the remaining shelf life entered in the purchase order or in the material master record is sufficient. If it is not, a warning or an error message is issued depending on the configuration.

If the goods receipt is posted, the expiration date is recorded in the material document and in the batch master record.

If the batch already exists, the System additionally checks whether the expiration date entered or determined for the movement agrees with that from the batch record. If the dates differ, a warning or an error message is issued depending on the configuration.
If the goods receipt is posted even though a warning has been issued, the old expiration date is retained in the batch record.

Printing on goods receipt/issue slip

The expiration date is printed on the goods receipt/issue slip.

Analysis of batches according to expiration date

You can create an expiration date list specifying the remaining shelf life, expiration date, and quantity for each batch.

Batch determination for goods issues according to expiration date
If a goods issue is entered in Inventory Management or a delivery in Sales and Distribution (SD), you can use the batch determination function to search for batches according to the expiration date.

Fields in a material master record

In a material master record, the following fields are relevant to the expiration date check:

Minimum remaining shelf life in days

Total shelf life in days

If you do not enter a total shelf life, enter the expiration date for goods movements directly.

If you do enter a total shelf life, enter the date of production for goods movements. The System automatically calculates the expiration date from the date of production plus total shelf life.

You will find both fields in the storage data of the material master record.

Change system parameters in customizing

You can make the following settings in Customizing for Inventory Management:

system message attributes

Here, you can specify for each user group whether a warning message, an error message, or no message at all is to be issued in the expiration date check.

The messages concerned are as follows:

M7 210 The expiration date & is in the past.

M7 211 The date of production is in the future.

M7 212 Required expiration date &.

M7 213 Required date of production &.

M7 214 The expiration date & of the batch does not correspond to the one entered.

M7 215 The date of production must be the & owing to the expiration date & of the batch.

To find out more about this setting, refer to the Implementation Guide for "Inventory management and physical inventory" under Environment data ->

Define system message attributes.

Activate expiration date check

Here, you can activate the check at the following levels:

plant

movement type

To find out more about this setting, refer to the Implementation Guide for "Inventory management and physical inventory" under Transactions -> Goods receipt ->

Set expiration date check.

Changes to the interface

You can maintain the date of production or expiration date for goods receipts on the following screens:

selection screen, collective processing screen, and detail screen for goods receipts for purchase orders

detail screen for other movements

Changes in procedure

Goods movements

If the expiration date check is active, you must enter either the date of production or the expiration date, depending on the material, for goods receipts.

Depending on the configuration, the following message types can appear:

no message

a warning message

an error message

Expiration date list

To call up the expiration date list from the Inventory Management menu, select Environment -> Stock -> Expiration date list.