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Assign update
profile to FM area
In this activity, you define an update profile
for each FM area.
The existing update profiles contain the
following:
- Thebudget categories you want to
use:
- Date governing the period to which commitment
and actual data in Funds Management is assigned. The actual data will also be
displayed in this period in the information system.
- Update period from posting/document
date
- Update period from due date
- Whether commitments and budget may be carried
forward in the fiscal year close and for which
value types.
For more information on the stipulations for
the individual profiles, refer to "Recording Actual and Commitment Values in
the FI Funds Management documentation.
Recommendation
If you want to record data in the commitment
budget, you must choose update profile 000350 . The other
profiles updating the commitment budget (000200 and000201) were developed for
particular customers and must not be used by anyone else.
Activities
1. Check the
Funds Management documentation to decide which
update profile you want to work with.
2. Assign an
update profile for each of your FM areas.
Further
Notes
- Online, Funds Management only
records those documents posted with an additional account assignment
comprising a commitment item with financial transaction 30 .
Bank postings and check postings are among the transactions
not recorded only.
- You cannot change the invoice from status
"Invoice" to status "Payment" (with report program RFFMS200) until it has been
completely cleared in Financial Accounting. The cleared invoice is displayed
in the payment column in the information system, in line with the update
profile you choose. The invoice and payment dates are also shown.
- Due Date
The period in which business transactions are recorded in Funds Management is
determined using the due dates. These are determined as follows:
- Purchase order: delivery date and terms of
payment
- Invoice: baseline date for payment
- Payment: date invoice is cleared
This is generally the posting date.