Ordering Item fr. Vendor w. Master Rec. who Quoted Lowest Price 

Use

In the following process, the two requisition items that have not yet been ordered are to be procured from the vendor who submitted the lowest quotation. In this case, the automatic source determination facility is to be used, based on the updating of the purchasing info records outlined above.

However, the first step is to reject the quotation items of the unsuccessful bidders.

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    From the RFQ/Quotation node, choose Quotation ® Price Comparison.

    Transaction Code

    ME49, ME57

  2. Enter the following data:
    3.

    Field

    Data

    Purchasing organization

    1000

    Collective RFQ

    Your collective number

  3. Choose .

    4. In the following section, the individual quotation items of the unsuccessful bidders will be rejected.

  4. Select one of the line items that you want to reject, and choose Quotation.
  5. In the screen area Quotation data, select Rejection ind.

    6. You have the opportunity to qualify a rejection. To do so, position the cursor on the Quotation comment field and choose a reason for rejection with the aid of the input help (e.g. Rejection for price reasons).

  6. Choose .

    7. If a warning message appears, choose . If the Save Document dialog box appears, choose .

  7. You can repeat steps 4 to 6 for the remaining items that are to be rejected.
  8. Choose until the overview tree appears.
  9. From the Purchase Requisition node, choose Follow-On Functions ® Assign and Process.
  10. Enter the following data:
    11.

    Field

    Data

    Purchasing group

    007

    Plant

    1200

  11. Choose .
  12. Select the item relating to material R-1160, and then choose Assign automatically.

    13.  

    The Source Overview for Purchase Requisition XXX XXX dialog box may appear. In this dialog box, the system suggests other vendors that are not included in the quotation price comparison list as a source of supply. In this function, the system offers all sources found for the material for selection. This includes any existing outline agreements in addition to the normal info records.

  13. Position the cursor on the number of the vendor with the most favorable quotation from the price comparison list and choose .
  14. Repeat steps 12 – 13 for the item covering material R-1170.
  15. Choose Assignments.

    16. On the screen you see which vendor is flagged for ordering purposes.

  16. Select the lower line for the chosen vendor and choose Process assignment.

    17. In the Process Assignment: Create PO dialog box, you can change the header data for the purchase order.

  17. Choose .

    18. The system shows a purchase order item overview for the current purchase requisition item.

  18. In the document overview area, select your purchase requisition.
  19. Choose .
  20. Choose .

    21. The message Standard PO created under the number 45000xxxx appears in the status line.

  21. Choose .
  22. If necessary, repeat steps 16 – 20 for another vendor.
  23. Choose .

    24. If a dialog box should appear at this point, choose Yes to continue.

  24. Choose until the overview tree appears.