Entering the Invoice 

  1. Call up the transaction as follows:
    2.

    Menu Path

    From the Purchase Order node, choose Follow-On Functions ® Logistics Invoice Verification.

    Transaction Code

    MIRO, MRBR

  2. Choose Edit ® Switch company code.

    3. In the Enter Company Code dialog box, the system displays the company code that is currently active for invoice verification. This is the company code last used by the user.

  3. Enter the following data:
    4.

    Field

    Europe

    North America

    Company code

    1000

    3000

  4. Choose .
  5. In the field directly above and to the left of the item overview, use the input help to choose Purchase order/scheduling agreement (if it does not already appear as the default text) .

    6. You can also use this activity to enter invoices with reference to a delivery note, for example. The system proposes the value last entered by the user in each case.

  6. On the Basic Data tab page of the header data area, enter the following data:
    7.

    Field

    Europe

    North America

    Document date

    Today’s date

    Today’s date

    Posting date

    Today’s date

    Today’s date

    Tax amount, right-hand field

    VN (Domestic input tax 16%)

    I1 (A/P Sales Tax, taxable)

    To the right of the Purchase order/scheduling agreement input field

    Your PO number

    Your PO number

  7. Choose .

    8. In the item overview, the system displays the purchase order data, as well as the net amount in the balance field that is required to calculate the gross amount. The traffic light for the Balance field is red.

    The value of the goods delivered plus tax (in Europe, VAT) is normally entered on the invoice sent to you by the vendor. In this process, we simulate this procedure and determine the invoice amount ourselves.

  8. Enter the following data:
    9.

    Field

    Data

    Calculate tax

    Select

    When you activate Calculate tax the system displays the gross amount in the balance field. The corresponding tax portion appears in the Tax amount field.

  9. Enter the following data:
    10.

    Field

    Data

    Amount

    Gross amount determined

    Select

  10. Choose .

    11. When you confirm your entries, the traffic light to the left of the Balance field changes to green.

    In this example, we assume that the invoiced amount equals the calculated amount.

  11. Choose .

    12. The system confirms the posting and assigns an invoice document number. Make a note of this number.

    The invoice is initially blocked for payment. Possible reasons include variances (settlement date too early, for example), or sporadic "control blocks". From a logistics perspective, the procurement process has been successfully completed. You can now display and change the blocking reasons.

  12. Choose until the overview tree appears.
  13. From the Materials Management node, choose Logistics Invoice Verification ® Further Processing ® Release Blocked Invoices.
  14. Enter the following data:
    15.

    Field

    Europe

    North America

    Company code

    1000

    3000

    Invoice document

    Your invoice document number

    Your invoice document number

  15. Choose .

    16. To display the blocking reasons, scroll to the right of the table. The blocking reasons for your item are highlighted with X. To display the full descriptions, position your cursor on the column header.

    Possible reasons for blocking an invoice include:

    Column

    Description

    Qua (Blocking reason: Quality)

    Quality variance

    Qty (Blocking reason: Quantity)

    Quantity variance

    Prc (Blocking reason: Price)

    Price variance

    Dte (Blocking reason: Date)

    Delivery date variance

  16. If you want to release your invoice, select the blocking reason for your item, then choose Blocking reason.
  17. Choose Save changes.

    18. In the status bar, the system confirms that the invoice has been released.

  18. Choose until the overview tree appears.