The active system status determines which business transactions you can perform with work breakdown structures and WBS elements. System statuses are passed from the project definition to the WBS elements and from the WBS elements to the subordinate WBS elements. The system statuses Locked and Final billing are exceptions to this.

You can cancel certain statuses, for instance Technically completed, Closed and Deletion Flag. When you do so, the previous status is set. You cancel system statuses on by one, until you arrive at a status that cannot be canceled. You cannot cancel system statuses that are set automatically (in the background by the system), for example Partially released.

If you cancel the statuses Technically completed or Closed, the system automatically cancels this status in the superior WBS element. However, the system does not cancel the status in subordinate WBS elements.

This is the initial system status for new WBS elements. In this status you structure the project and plan dates, costs and revenues. The system sets this status automatically, when you create a new WBS element.

The project and, if applicable, the superior WBS element must have Created status.

In Created status, you can create new WBS elements and change the work breakdown structure.

The status

• Allows you to assign networks, which do not yet have Released status
• Allows you to plan costs and revenues
• Allows budgeting

In this status you can assign costs and revenues to WBS elements.

The Created status is set.

In Released status you can create new WBS elements and change the project hierarchy. The status is passed on to subordinate WBS elements.

The status allows

• You from assigning networks, production orders or CO orders to the WBS element.
• You to post actual costs
• You to transfer actual costs

You cannot change the status from Released to Created, as actual values from, for instance, purchase orders or confirmations may have been posted

You use this status for WBS elements that are completed from a technical point of view, but where you still expect costs to accrue.

The Created or Released status must have been set. The completion indicator must be set for transfer price agreements.

In status Technically completed, you can create new subordinate WBS elements (with a warning). The status is passed on to subordinate WBS elements.

The status allows

• You from assigning networks, production orders or CO orders to the WBS element.
• You to post actual costs
• You to transfer actual costs

You can cancel the Technically completed status. In this case the system sets the Released status.

You use this status for a work breakdown structure or WBS element that has been completed from both a logistic and an accounting point of view.

You can only set the Closed status, if:

• The project definition or the WBS element have either the Released or the Technically completed status.

In the Closed status you can no longer make any changes to the project hierarchy. The status is passed on to subordinate WBS elements.

The status allows

• You to post actual costs to orders and networks that are assigned to the WBS element, as long as their status permit this

The status prohibits

• You from assigning networks, production orders or CO orders to the WBS element.

• You from posting actual costs to the WBS element

The status deactivates assets in construction that are assigned to the WBS element.

You can cancel the Closed status. In this case the system sets the Technically completed status.

The Deletion flag status designates work breakdown structures or WBS elements that have been flagged for deletion. This means that the objects are deleted logically, but not physically.

You can set the Deletion flag if

• The WBS element has been settled completely or is not relevant for settlement.

• Assigned orders and activities also have Deletion flag status.

• There are no commitments for the WBS element

• There are no reservations or purchase requisitions that are account assigned to the WBS element.
• All the goods issues have been posted in the assigned sales orders and the deliveries have been billed.
• A deletion flag has been set in the appropriation request on which the WBS is based.
• No associated reservations, planned independent requirements or planned orders exist
• The completion indicator is set in assigned transfer price agreement

The status is passed on to subordinate WBS elements. It prohibits all business transactions.

The status

• Deactivates assets in construction that are assigned to the WBS element.

• Is the prerequisite for setting a deletion indicator.

As long you have not set a deletion indicator, you can cancel the Deletion flag status.

With this status you can prevent further billing for this WBS element. However, you can still post costs (for instance, due to warranty claims).

You can set the Final Billing status in addition to every other status except Deletion flag. The Final Billing status is not passed on to subordinate WBS elements.

The WBS element is a billing element.

The status prohibits

• Creation of a billing document
• Creation of a quotation
• Creation of an inquiry

You can cancel the status.

You can either lock individual business transactions or all the data in a work breakdown structure or WBS element. You can set the following statuses:

• Date definition locked (DDLK)
• Planning locked (PLLK)
• Budget management locked (BMLK)
• Account assignment locked (AALK)
• Master data locked (MDLK )

You can set these statuses in addition to every other status except Deletion flag. The statuses are not passed on to subordinate WBS elements.

The Master data locked (MDLK) status prohibits

• Setting of another system status
• Changing and extending the project hierarchy

You can cancel these statuses.