Executing Mass Changes Directly 
Executing Mass Changes Directly
Prerequisites
You want to execute mass changes without an optical check.
If you do want to check the intended changes, proceed as described in
Executing Mass Changes with Table View.Procedure
Executing Mass Changes
1. From the Operative Structures menu choose Tools ® Mass change ® Execute.
The first time you call up the function, the Enter Profile dialog box appears. The next time you work with mass changes, this profile will be used automatically. For more information on the database profile, see
Profiles in the Information System.
2. Enter a data base profile and choose Continue.
3. On the selection screen enter selection criteria for the projects and/or networks that you want to change.
4. Choose Enter field values for mass changes.
The Mass changes: Field view screen appears.
5. Select the tab page of the object that you want to change, for example the tab page for WBS elements.
The field selection screen appears.
If the field selection does not appear automatically, choose Select fields.
6. Select the field that you want to change and choose Continue.
You return to the tab page.
7. Enter the new value in the selected field.
You can choose whether the system replaces all values of the field with the new value or
If you leave the field blank, the system deletes the contents of the field when the mass change is executed. You can use this feature, for instance, to delete assignments to other objects.
8. To select further fields, proceed as in steps 6 and 7.
9. For the objects, repeat steps 5 to 8.
10. At this stage there are the following options:
Option |
Procedure |
Execute the mass changes in test mode (the system does not save the changes) |
Choose Test changes. A log appears. When you leave the log the Mass changes dialog box appears again. |
Executing mass changes directly |
Choose Execute or Execute in background. |
Copy settings for mass changes and save as a selection variant |
1. Choose Copy. You return to the selection screen. 2. Save the selection variant by choosing Goto ® Variants ® Save as variant. For more information on selection variants, see
Working with Variants |
Executing Mass Changes in the Project Information System
You can execute mass changes in either the structure overview and or in one of the individual overviews. The following is the procedure for the structure overview:
1. From the Project Information System screen choose Structure/dates ® Structure overview.
2. On the selection screen enter selection criteria for the projects and/or networks that you want to change.
3. Choose Extras/environment ® Mass change
The Mass changes: Field view screen appears.
4. Select the tab page of the object that you want to change, for example the tab page for WBS elements.
The field selection screen appears.
If the field selection does not appear automatically, choose Select fields.
5. Select the field that you want to change and choose Continue.
You return to the tab page.
6. Enter the new value in the selected field.
You can choose whether the system replaces all values of the field with the new value or
If you leave the field blank, the system deletes the contents of the field when the mass change is executed. You can use this feature to delete assignments, for instance
7. To select further fields, proceed as in steps 5 and 6.
8. For the objects, repeat steps 4 to 7.
9. To execute mass changes in test mode, choose Test changes.
A log appears. When you leave the log the Mass changes dialog box appears again.
10. Choose Execute.
The mass changes are executed.
Result
When the system has finished the mass changes, a log appears. If the system could execute the changes, you can see information in the log about every object that was changed . You can display the log with one line for each entry, which is a simple confirmation, or with two lines with more details for each entry.
If the system could not execute some changes, because fields did not meet the prerequisites, the entries are highlighted in red.
You can save the log when you exit. You can then call it up again later. To do so, choose