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Define Posting Collector

In Position Management, funding is provided for each expenditure type. In principle, funding should be created in Position Management for the individual expenditure types for the expenses of every employee taking part in the integration scenario. When transferring funding from Position Management, the system checks if there is funding for the expenditure type indicated as basic pay. In such a case, the system's reaction depends on Customizing and does not necessary lead to the personnel numbers being rejected in payroll. For this reason, you must, in this step, specify to which FM account assignments non-funded personnel expenses should be posted.

You should store a substitute funding for the following cases:

• There is funding for the basic pay expenditure type for the person in Position Management.
  When posting the non-funded wage type, which is assigned to another expenditure type, the system can transfer the funds center and the funds from basic pay funding, however it can not transfer the commitment item. For this reason, you must, in this step, store a commitment item to which the system can post.
  If the funds center and the funds should be transferred from basic pay funding, enter a star (*) for these account assignments. However, you can also explicitly store a funds center and a fund.

• There is neither funding of the assigned expenditure type nor a basic pay expenditure type for the person.
  When posting, the system can not derive a Funds Management account assignment. For this reason, you must store all account assignment objects from Funds Management, commitment item, funds center and, if required, the fund.

Example

The "Basic Pay" expenditure type for the employee is funded from

Commitment item: salaries
Funds center: S
Fund: Federation

However, the payroll result contains a wage type "Bonus %" that is assigned to the ""Voluntary Bonuses" expenditure type. This expenditure type is not funded.

Depending on the entry for the funds center in question and the fiscal year in the table "Default Account Assignment Integration FM-PM", the wage type is posted to the following budget objects:

Entry (Example 1)				Posting
Comm.item for funded basic pay.: HR-coll.		Comm.item HR-collector
Funds center for funded basic pay: *			Funds center S
Fund for funded basic pay: *			Fund Federation

Entry (Example 2)				Posting
Comm.item for funded basic pay.: HR-coll..		Comm.item HR-collector

Funds center for funded basic pay.: S-subst. Funds center S-subst.
Fund for funded basic pay: * Fund Federation

Entry (Example 3)				Posting
Comm.item for funded basic pay.: HR-coll..		Comm.item HR-collector
Funds center for funded basic pay: *			Funds center S
Fund for funded basic pay: -				Fund

If you do not specify a fund, the expenses are posted to the budget.

Requirements

The entered account assignment objects must have been created within master data maintenance for Funds Management.

Recommendation

In master data maintenance for Funds Management, you create a special commitment item, for example, with the name "HR-collector". This commitment item should have the following characteristics:

• it should be budgeted

• it should not be posted using other business transactions

• the availability check should not lead to an error (exception tolerance and warning on exceeding the tolerance limit)
  

In this way, you can identify non-funded personnel expenses separate from the funded expenses in the Funds Management information system. You can finally distribute the expense incurred (according to the source) by transfer.

Activities

Enter the Funds Management account assignments for funded basic pay and without funded basic pay for an FM area and a fiscal year respectively.
Be aware that a fund that you wish to store must be valid for the whole fiscal year.