Entering a GR Against the PO Using the Enjoy Interface 

  1. Call up the transaction as follows:
    2.

    Menu path
    from the standard SAP Menu

    Logistics ® Materials Management ® Inventory Management ® Goods Movement ® Goods Receipt ® For Purchase Order ® PO Number Known

    Menu path
    from the user menu IDES_MM3050

    Employee in Warehouse/Stores ® Goods Receipt ® From External Procurement

    Transaction Code

    MIGO

    This screen, is initially subdivided into a document overview area and the actual work area, the latter consisting of a header data area, item overview, and an item data area. Here you have the option of adjusting the size of the areas to suit your individual needs.

  2. Enter the following data:
    3.

    Field

    Data

    Purchase order

    Your noted purchase order number, or 4500009512

  3. Choose .

    4. The system transfers the specified PO number shown in the left-hand screen area of the document overview to the My Documents/Purchase Orders folder. The Purchase order field is then immediately ready to accept further input of purchasing document numbers. The purchase order items are transferred to the item overview. By clicking on individual items, you can view and change certain data in the lower item detail area.

  4. Choose Defaults ® Default Values.

    5. The Change Default Values dialog box appears.

    Here you can make settings for the system to suggest in future. For example, you can store default values for the receiving plant and the storage location. Furthermore, you can preset the OK indicator in the item lines (denoting that an item has been checked and giving the go-ahead for the GR posting). Note the standard setting for the movement type for goods receipt with the number 101 (goods receipt for purchase order).

  5. Enter the following data:
    6.

    Field

    Data

    Storage location

    0001

    In plant

    1000

    Propose OK in future

    Select

  6. Choose Adopt.

    7. The settings will be taken into account in the case of future GR postings made under your user ID.

    If a Tip dialog box should appear, choose .

  7. Select the first item with the cursor, then choose .

    8. If a Tip dialog box should appear, choose .

    The Distribute Quantity dialog box appears. Here you have the opportunity to apportion the total goods receipt quantity quickly and easily among the different stock types Unrestricted-use, ‚Blocked and Quality inspection. It is also possible to post the total quantity to different storage locations using this function.

  8. Choose .
  9. Make the following entry in the item overview area for the lines shown:
    10.

    Field

    Data

    OK

    Select

    If the OK indicator in the item overview area is not active, either close the item detail area or select Item OK at the bottom of the item detail area.

    The last item of the purchase order has not yet arrived in the warehouse or stores. For this reason, deselect the OK indicator for the last item.

    However, you want to enter the material document for the entire PO.

  10. Choose Hold.

    11. If a Tip dialog box should appear, choose .

    The Hold Document dialog box appears.

  11. Choose .

    12. The system transfers the active PO number to the My documents/Held data folder of the document overview on the left of the screen.

  12. Choose until the overview tree appears.

    13. Choose No in any dialog box that might appear.

  13. To process the held data, choose PO number known under the For purchase order node from the standard SAP menu , or Goods Receipt from External Procurement under the Goods Receipt node from the user menu in order to resume processing the held data.

    14. You will now find your PO document that is on hold in the left-hand area of the screen.

  14. Select your PO number in the document overview under the folder My documents/Held data and move the data to your work area by a double-click of the mouse.

    15. In the meantime, the material covered by the last item of the PO document has arrived.

  15. Now you can also set the OK indicator for the last PO item.
  16. Choose Post.

    17. The system confirms the posting and assigns a material document number. Make a note of the number that appears in the status bar.

    The material number is immediately inserted in the Material Documents folder in the document overview area on the left of the screen. In the course of time, this area is automatically filled with closed or still-to-be-processed documents and held data.

  17. Choose until the overview tree appears.