Create Counting Classes for Absence Valuation

In this IMG activity you define counting classes and specify regulations regarding which absences are collected in the counting classes, and what percentage of them are paid or unpaid. You can specify up to 10 counting classes for each absence valuation rule.

Counting classes are used in order to form "buckets" to valuate paid and unpaid absences:

1. For factoring to reduce salaries for unpaid absences

In the standard SAP R/3 System, all counting classes that contain unpaid absences are processed together for factoring. A prerequisite of factoring is that you have assigned the paid absences to at least one counting class.
This means that you should not collect unpaid absences in more than one counting class if you use standard factoring (schema xAL0), otherwise the absences would be valuated twice.
If you want to form several counting classes for unpaid absences, you must specify explicitly which counting classes should be taken into account in factoring.
2. To generate statistics and for cost accounting

You can collect absence times in the counting classes in order to fill wage types and evaluate the cumulated values for cost accounting or statistical purposes.
You can access the counting classes using operation NUM.

Both paid and unpaid absences are usually collected in one counting class. The following rule applies to the further course of payroll: Paid counting classes are queried in operations APnn, and unpaid counting classes in operations AUnn.

Example

1. An employee with a fixed salary takes unpaid leave. The number of unpaid absence hours must be calculated before a reduction in salary can be determined. You therefore specify a counting class which is 100% unpaid for the absence valuation rule unpaid leave .
2. You want to find out what sort of costs are incurred for a paid period of incapacity to work. You therefore assign the absence valuation rule Sickness/Cure a counting class in which the absence times are 100% paid.
3. You want to collect absences on public holidays in one counting class, and absences on workdays in another.

Requirements

1. You have performed
Describe absence valuation rules .
1. You have performed
Group absences for absence valuation .
2. In the IMG activity
Define grouping for absence valuation , you have grouped together all employees who are processed using the same method of absence valuation.
3. You have decided which counting classes you want to set up.
It is generally sufficient to use one counting class for paid and unpaid absences - for example, counting class 01 for paid and unpaid periods of incapacity to work. On the basis of the information in the Paid/unpaid field, the system recognizes whether the absence should be valuated as a paid or unpaid period of incapacity to work.
4. You perform the IMG activity Define daily rules only if you want to form counting classes on the basis of certain conditions set for one day.

Standard Settings

The standard SAP R/3 system contains sample entries for absence valuation.

Activities

1. Select the activity Define counting classes and define the "buckets" in which you want to collect paid and unpaid absences. Use a two-character identifier and give the counting class a name that makes it easily identifiable.
2. Select the activity Form counting classes.
3. Choose an existing entry or choose New entries. To create new entries, enter the employee grouping for absence valuation and the absence valuation rule for which you want to form counting classes.
4. Enter the counting classes in which you want the absences to be collected.
5. Specify what percentage of a counting class should be paid and what percentage should be unpaid.
You mark unpaid absences by leaving the P/U field blank. The percentage rates of a counting class should add up to 100%.
6. If you only want counting classes to be formed when the day of the absence fulfills certain conditions, enter an appropriate day rule.
Note: The system does not check the total percentage of counting classes for which a day rule is specified.