The SAP R/3 application component FI Travel Management has been adapted to the statutory and, as far as possible, to the enterprise-specific requirements of the Spanish market. In addition to country-specific customizing, various enhancements were necessary in settlement and in the standard form.

By means of these enhancements, as of R/3 Release 4.0C, the following new non-standard options have been created:

• The ability to perform mixed settlement of per diems and receipts for meals receipts within one trip and on the same day

• Ergonomic representation of mixed settlement in a separate box in the standard form

• Paid accommodations and meals receipts reduce the tax-free maximum amount.

Reimbursement of meals and accommodations is differentiated as follows:

In Spain, the expenses for meals and accommodations are considered, for taxation, as a unit. The statutory per diems and maximum rates always refer to the combined sum of both. Consequently, both meals and accommodations receipts (including those paid by company) are given the key for trip expenses category ‘M’ (Meals receipts) in table T706B1 (Trip expense types). It is also impossible, in the Spanish Travel Expenses dialog to separate reimbursement of meals and accommodations per diems. You can only select meals per diems. For the same reason the accommodations per diems are not contained in the table T706U (Trip provision: Accommodations per diems), they are, together with the meals per diems, contained in the table T706H (Trip provision: Meals per diems/max. amounts by time).

For the Spanish country version, the ‘Meals and Accommodations’ block has been developed in the standard form.