If Travel Management is integrated with HR Payroll, the travel expense results can be transferred from Travel Management and taken into consideration in Payroll. The transfer makes it possible to carry out payment of travel expenses via payroll.

Regardless of whether payment is to be performed via payroll, transfer is necessary if an enterprise gives its employees payment in kind in the form of meals, for example, or reimbursement rates that are higher than the statutory tax-free rates that must be entered in payroll for taxation.

The integration of Travel Expenses in HR Payroll is set up in Customizing for Travel Management. In the feature for settlement control (TRVPA), you specify whether integration with Payroll is to be set up and how the payroll period is to be checked against the payroll period from the personnel control record (PA03).

To be able to process the travel expenses results in Payroll, the country-specific travel expenses subschemas must be activated in the country-specific payroll schemas. You can activate these subschemas via Travel Management Customizing.

If Payroll and Travel Management are installed in the same logical system (same R/3 System and same client), the payroll program can import the travel expenses results directly from Travel Management and process them.

The integration of Travel Expenses in HR Payroll must be set up. To transfer travel expenses results to HR Payroll, these must have first been created in Travel Expenses of Travel Management.

The payroll program RPRCALCx0 is started in Human Resources Management. For each selected personnel number, the program checks to see if there are settled trips in Travel Expenses that can be included and processed in this payroll run.

The travel expenses results have been calculated for taxation via payroll. The travel expenses are paid via payroll if the wage types for travel expenses have been set accordingly.

If Travel Management and Payroll are installed in different logical systems, transfer of travel expenses results to Payroll is asynchronous.

During transfer via program RPRPAY00, the relevant data is transported from the cluster TE of each trip in the Travel Management logical system to the logical system of Payroll and stored there in the local clusters TE. Payroll accesses these local cluster TE copies. During transfer of travel expenses results, retroactive settlement data and correction indicators may be set (in infotype 0003) for the corresponding personnel numbers.

To prevent data inconsistencies between the logical systems of Payroll and Travel Management, the Travel Management functions and processes should be locked in the logical system of Payroll. Locking via the report RPRTLOCK can only take place at the transaction level and therefore applies for all clients of an R/3 System. Locking can be reversed using report RPRTULOC.

If the logical systems of Payroll and Travel Management are only installed in different clients but within one R/3 System, this lock can not be effected at the transaction level and, therefore, not with report RPRTLOCK. The Travel Management functions and processes must in this case be locked in the client in which Payroll is installed by means of authorization checks to prevent them from being performed.

The integration of Travel Expenses in HR Payroll must be set up. To transfer travel expenses results to Payroll, these must have first been created in Travel Expenses of Travel Management. Feature TRVPA must be coded identically in the Payroll and Travel Management systems.

The additional amounts for trips have been calculated for taxation via payroll. The travel expenses are paid via payroll if the wage types for travel expenses have been set accordingly.

If you do not require posting of travel expenses per employee or trip in your company, the travel expenses wage types can be posted with the payroll results to Financial Accounting.

Beginning with Release 4.0 the settlement results can be prepared for posting to Financial Accounting in the HR system by starting the program RPCIPE00. This creates a document in HR. This document can then (possibly as an IDoc) be transferred to Financial Accounting.

If, in your company, travel expenses are to be posted to expense accounts per individual employee and trip, this is the only method you can use.

Beginning with Release 4.0 the settlement results can be prepared for posting to Financial Accounting in the HR system by starting the program RPCIPE00. This creates a document in HR. This document can then (possibly as an IDoc) be transferred to Financial Accounting.

The travel expenses are then first posted by HR to a clearing account in Financial Accounting. This clearing account must not allow an input tax code or account assignment entry but must expect a personnel number.

In table T52EK (symbolic accounts HR) code the wage types to a symbolic account with the account assignment type 'Q' (balance sheet account with personnel number). You make the assignment between the symbolic wage type and the wage type in the HR table T52EL.