Settle Trips Online 

Use

Online settlement can be performed for individual trips or a small number of trips. Keep in mind, however, that you cannot access master data or trip data for a personnel number during a settlement run, since the settlement program prevents access to this data.

For large numbers of trips it is, therefore, more convenient to use night background processing.

Procedure

  1. Choose Travel Expenses.
  2. Choose Edit ® Settle.

    3. The Settlement of trip data screen appears.

  3. Enter the relevant payroll area in the Payroll period group box.
  4. Choose a payroll period.
  5. Choose Enter.

    6. The system displays the selection period next to the Payroll area field and, if relevant, the current period.

  6. Enter the relevant selection criteria in the Selection group box.
  7. In the Selection of a specific trip group box, you can specify whether you only want to carry out settlement for a certain trip number.
  8. Choose the parameters with which you want to settle the selected trips in the Settlement parameters group box.
  9. Choose Program ® Execute.

Result

The trips are settled and the system can display the settlement results online. The settlement status for a settled trip is set to settled.