Specify Costs Assignment for Trip (Travel Expense Manager / Travel Manager) 

Procedure

To assign the costs for an entire trip 100% to an account assignment object when processing a trip, proceed as follows:

  1. In the in the first field of the data area Alternative cost assignment for entire trip, if other than master CA, select the required account assignment object.

The system adjusts the second (and if necessary also the third) field according to the account assignment object type: field length, F4 input help and F1 help.
  1. In the second (and if necessary the third) field, enter the account assignment object values.
  2. Continue with the remaining entry functions and then save using .

 

To assign the costs for an entire trip proportionally to different account assignment objects when processing a trip, proceed as follows:

  1. In the data area Alternative cost assignment for entire trip, if other than master CA, choose (Enhanced cost assignment).

    2. The Trip Data Maintn: Enhanced costs assignment for entire trip screen appears.

  2. In the Distribution column, enter the percentage of the travel expenses that are to be assigned to a certain account assignment object.
  3. In the same row, enter the corresponding account assignment object.

    4. You can enter several account assignments in one row. This can, for example, be useful if you want to trace the costs more exactly than just using the cost center.

    In the case of a multiple account assignment only one of the objects is the actual account assignment object. All the other objects are statistical account assignment objects.

  4. Repeat steps 2 and 3 for each additional account assignment object for which you want to assign an exact percentage of the costs for the entire trip.

    5. If you have not specified a complete (100%) costs assignment for the entire trip, the system displays the following message: "x% will be assigned according to travel expense assignment guidelines".

    The system applies the travel expense assignment guideline for the remaining portion.

  5. Choose .

    6. The general entry screen appears.

  6. Continue with the remaining entry functions and then save using .

 

Result

You have specified a costs assignment for the entire trip.