Editing Vendor Master Records (SAP Library - Travel Management (FI-TV))

Editing Vendor Master Records

Use

Person-specific vendor master records must be created for each employee so that travel expenses can be reimbursed in Financial Accounting. On the basis of the HR master data that you have either created in Travel Management via HR master data editing or that has been created by R/3 Personnel Management, you can create or change person-related vendor master records in financial accounting.

Prerequisites

For you to edit person-specific vendor master records from Travel Management, the following is necessary:

Initial setup of Travel Management is with R/3 Release 3.0D or later

Financial Accounting with R/3 Release 3.0D or later is being used.
There are no person-specific vendor master records that were not produced using HR Master Data Editing.

Features

For the key date, the system applies the following Infotypes from HR master data to change or create vendor master records:

Infotype 0000 (Actions)

Infotype 0001 (Organizational Assignment)

Infotype 0002 (Personal Data)

Infotype 0006, Subtype 1 (Permanent Residence)

Infotype 0009, Subtype 0 or 2 (Bank Details)

The system takes all other necessary data from a reference vendor master record.

Via vendor master record editing, vendor master records can be

Initially set up (created as new vendor master records)

The system produces vendor master records using the listed Infotypes and non-HR-specific information from the reference vendor master record. In the process, the personnel number is stored in the Personnel number field of the vendor master record. Persons who already have a vendor master record with corresponding personnel number are rejected by the program. The HR master data used comes from the infotype records valid on the key date specified.

Updated (changed completely according to a reference vendor master record and HR master data)

The system updates the relevant vendor master records using the Infotypes listed and non-HR-specific information from the reference vendor record. Persons for whom no person-specific vendor master record has been created are rejected by the program. The HR master data used comes from the infotype records valid on the key date specified.

Changed (only according to HR master data, for example, when a name is changed)

All HR-specific data in the relevant vendor master records is changed for the personnel numbers for which a change has been made in HR master data. You can control which personnel numbers are considered via the date you enter in the...with last change since field.

For the personnel numbers selected, the system transfers the infotype records for all of the Infotypes named above that are valid on the key date specified.

Locked (locked for posting if an employee leaves the company, for example)

All of the vendor master records that correspond with the personnel numbers selected are blocked for further postings.

The program first of all creates a sequential work file which is then changed into a batch input session by an automatically started subsequent program.

If the program is started in test mode in the beginning, the subsequent program will also be performed in test mode. For each personnel number selected, however, the system issues an information message which documents the entry in the batch input session.

If the program is started in update mode, the subsequent program is also performed and the log of the background job documents the information messages for the personnel numbers selected.

See also:

Edit Vendor Master Records